McHenry County College Transportation Services for Athletics RFP#06182025
Mchenry County CollegeHigher Ed · Crystal Lake, IL- Due
- Jun 18, 2025
- Deadline passed
- Posted
- Jun 4, 2025
- Primary contact
- Karen Wiley
- (815) 455-3700
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THE 30-SECOND BRIEF
McHenry County College (MCC) is soliciting proposals for charter bus transportation services for its athletic teams' away games and tournaments for the 2024-2026 seasons. The scope requires charter/motor coach vehicles with 14, 36, and 56 passenger capacities, equipped with on-board restrooms, air conditioning, and equipment storage. The contract includes point-to-point transfers from the Crystal Lake campus to various destinations in Illinois, Indiana, Michigan, and Iowa. Bidders must provide all-inclusive pricing (fuel, tolls, parking) and adhere to strict departure and arrival timelines, with a 10% penalty for late departures. The solicitation includes an aspirational BEP participation goal of 30% for minority, female, and persons with disabilities-owned businesses. Proposals are due by June 18, 2025, at 2:00 PM CST.
One original and one copy of the proposal, Signed bid submission form, Pricing sheet, W9 form, BEP utilization plan
Cost, best interest of the College, BEP participation/good faith efforts
SUMMARY
McHenry County College (MCC) is soliciting proposals for charter bus transportation services for its athletic teams' away games and tournaments for the 2024-2026 seasons.
The scope requires charter/motor coach vehicles with 14, 36, and 56 passenger capacities, equipped with on-board restrooms, air conditioning, and equipment storage. The contract includes point-to-point transfers from the Crystal Lake campus to various destinations in Illinois, Indiana, Michigan, and Iowa. Bidders must provide all-inclusive pricing (fuel, tolls, parking) and adhere to strict departure and arrival timelines, with a 10% penalty for late departures. The solicitation includes an aspirational BEP participation goal of 30% for minority, female, and persons with disabilities-owned businesses. Proposals are due by June 18, 2025, at 2:00 PM CST.
EVALUATION CRITERIA
3- Cost
- Best interest of the College
- BEP participation/good faith efforts
REQUIRED DELIVERABLES
5- One original and one copy of the proposal
- Signed bid submission form
- Pricing sheet
- W9 form
- BEP utilization plan
REQUIRED ATTACHMENTS
5- Pricing Sheet
- Bid Submission Form
- W9 Form
- BEP Utilization Plan
- Contractor Certification
- Submit to
- McHenry County College, Building A, Room 246, 8900 US Highway 14, Crystal Lake, IL 60012
- Scope location
- Crystal Lake, IL
- Reported agency
- McHenry County College
Questions about this RFP
How do I respond to this RFP from Mchenry County College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 18, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: McHenry County College, Building A, Room 246, 8900 US Highway 14, Crystal Lake, IL 60012. For questions, contact Karen Wiley.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Mchenry County College in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Karen Wiley at (815) 455-3700. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: One original and one copy of the proposal, Signed bid submission form, Pricing sheet, W9 form, BEP utilization plan. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost, best interest of the College, BEP participation/good faith efforts" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Mchenry County College?
All active and historical solicitations from Mchenry County College are tracked and searchable. As a higher ed agency, Mchenry County College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Pricing Sheet, Bid Submission Form, W9 Form, BEP Utilization Plan, Contractor Certification. Review the full document from Mchenry County College for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Crystal Lake, IL. Review the full solicitation for detailed scope requirements.