McHenry County College Coordinate Measuring Machine RFP#03142025_05
Mchenry County CollegeHigher Ed · Crystal Lake, IL- Due
- Mar 14, 2025
- Deadline passed
- Posted
- Feb 21, 2025
- Primary contact
- Tom McGee
- (815) 455-3700
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THE 30-SECOND BRIEF
McHenry County College is soliciting proposals for the purchase of a Coordinate Measuring Machine (CMM), specifically a Fowler Venture 3030CNC XT (part number 54-242-000-0). The procurement includes standard equipment, on-site installation, training, validation by a Fowler engineer, a 19-inch monitor, additional TP20 probes, a module changing rack, and a two-day service technician visit. The college is exempt from sales tax and requires pricing to include delivery, setup, and warranty. Proposals are due by March 14, 2025, at 10:00 AM CST. The solicitation includes a 30% aspirational goal for Business Enterprise Program (BEP) participation for minorities, females, and persons with disabilities.
Original bid, FOIA copy, Sealed copy, Pricing sheet, W9 form, Contractor Certification, BEP Utilization Plan
Best interest of the College, BEP participation goals, price, compliance with specifications
SUMMARY
McHenry County College is soliciting proposals for the purchase of a Coordinate Measuring Machine (CMM), specifically a Fowler Venture 3030CNC XT (part number 54-242-000-0).
The procurement includes standard equipment, on-site installation, training, validation by a Fowler engineer, a 19-inch monitor, additional TP20 probes, a module changing rack, and a two-day service technician visit. The college is exempt from sales tax and requires pricing to include delivery, setup, and warranty. Proposals are due by March 14, 2025, at 10:00 AM CST. The solicitation includes a 30% aspirational goal for Business Enterprise Program (BEP) participation for minorities, females, and persons with disabilities.
EVALUATION CRITERIA
4- Best interest of the College
- BEP participation goals
- Price
- Compliance with specifications
REQUIRED DELIVERABLES
7- Original bid
- FOIA copy
- Sealed copy
- Pricing sheet
- W9 form
- Contractor Certification
- BEP Utilization Plan
REQUIRED ATTACHMENTS
6- Pricing Sheet
- Bid Submission Form
- Contractor Certification
- W9 Form
- BEP Utilization Plan
- Letter of Intent
- Submit to
- 8900 US Highway 14, Crystal Lake, IL 60012, Building A, Room 246
- Scope location
- Crystal Lake, IL
- Reported agency
- McHenry County College
Questions about this RFP
How do I respond to this RFP from Mchenry County College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 14, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 8900 US Highway 14, Crystal Lake, IL 60012, Building A, Room 246. For questions, contact Tom McGee.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Mchenry County College in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tom McGee at (815) 455-3700. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Original bid, FOIA copy, Sealed copy, Pricing sheet, W9 form, Contractor Certification, BEP Utilization Plan. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Best interest of the College, BEP participation goals, price, compliance with specifications" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Mchenry County College?
All active and historical solicitations from Mchenry County College are tracked and searchable. As a higher ed agency, Mchenry County College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Pricing Sheet, Bid Submission Form, Contractor Certification, W9 Form, BEP Utilization Plan, Letter of Intent. Review the full document from Mchenry County College for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Crystal Lake, IL. Review the full solicitation for detailed scope requirements.