IDEA Public Schools - Texas District-Wide Charter Bus and Motor Coach Transportation Services - RFP #11-CHTRBUS-1226
IDEA Greater Cincinnati Inc SchoolsSchool · Cincinnati, OH- Due
- Oct 30, 2026
- 14 days left
- Posted
- Oct 1, 2026
- Contract term
- 1 year
- Primary contact
- Mia Harris
- (956) 377-8000
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THE 30-SECOND BRIEF
IDEA Public Schools is soliciting proposals from qualified, licensed charter bus and motor coach providers to furnish transportation services on an as-needed, district-wide basis across seven Texas regions: San Antonio, Austin, El Paso, Houston, Permian Basin, Rio Grande Valley, and Tarrant County. Services include field trips, athletic and extracurricular travel, academic competitions, staff travel, campus and graduation events, and other authorized student transportation. Proposals are due by Friday, October 30, 2026, no later than 2:00 PM CST, following a virtual pre-proposal meeting on Wednesday, October 21, 2026. The initial contract term runs from January 1, 2027, through December 31, 2027, with four optional one-year renewal terms. Requirements include FMCSA SAFER Company Snapshot, proof of insurance with specified commercial general liability and automobile liability limits, and submission of IDEA's Master Charter Bus Agreement.
Cost and Price 35%, Technical and Operational Capacity 20%, Safety and Regulatory Compliance 15%, Terms and Conditions 15%, Relevant Experience and Past Performance 10%, Responsiveness and Service Coverage 5%
SUMMARY
IDEA Public Schools is soliciting proposals from qualified, licensed charter bus and motor coach providers to furnish transportation services on an as-needed, district-wide basis across seven Texas regions: San Antonio, Austin, El Paso, Houston, Permian Basin, Rio Grande Valley, and Tarrant County.
Services include field trips, athletic and extracurricular travel, academic competitions, staff travel, campus and graduation events, and other authorized student transportation. Proposals are due by Friday, October 30, 2026, no later than 2:00 PM CST, following a virtual pre-proposal meeting on Wednesday, October 21, 2026. The initial contract term runs from January 1, 2027, through December 31, 2027, with four optional one-year renewal terms. Requirements include FMCSA SAFER Company Snapshot, proof of insurance with specified commercial general liability and automobile liability limits, and submission of IDEA's Master Charter Bus Agreement.
EVALUATION CRITERIA
6- Cost and Price 35%
- Technical and Operational Capacity 20%
- Safety and Regulatory Compliance 15%
- Terms and Conditions 15%
- Relevant Experience and Past Performance 10%
- Responsiveness and Service Coverage 5%
REQUIRED ATTACHMENTS
Attachment A – Title Page, Attachment B – Vendor Acknowledgement, Attachment C - Evidence of Insurance, Attachment D – IDEA Conflict of Interest Form, Attachment E – Texas Ethics Commission Form CIQ, Attachment F – Felony Conviction Disclosure Statement, Attachment I – Reference Sheet, Attachment J – Litigation, Terminations, Claims, Attachment K – Proposed Pricing, Attachment L – IRS Form W-9, Attachment M— Deviations and Exceptions, Attachment N – Certification Regarding Drug-Free Workplace, Attachment O – Child Support Certification, Appendix A – Campuses to be served, Completed Master Charter Bus Agreement including Schedule 1 and signed Schedule 2, Appendix C – RFP Completion Checklist, SAFER Company Snapshot
- Submit to
- Public Purchase or Self-Service website, or hard copy to Purchasing Department, 2115 West Pike Blvd, Weslaco, TX 78596
- Duration
- 12 months
- Scope location
- San Antonio, Austin, El Paso, Houston, Midland, Odessa, Dallas, Haltom City, Fort Worth, Rio Grande Valley, Weslaco, TX
- Reported agency
- IDEA Public Schools
Questions about this RFP
How do I respond to this RFP from IDEA Greater Cincinnati Inc Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 30, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Public Purchase or Self-Service website, or hard copy to Purchasing Department, 2115 West Pike Blvd, Weslaco, TX 78596. For questions, contact Mia Harris.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including IDEA Greater Cincinnati Inc Schools in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mia Harris at (956) 377-8000. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost and Price 35%, Technical and Operational Capacity 20%, Safety and Regulatory Compliance 15%, Terms and Conditions 15%, Relevant Experience and Past Performance 10%, Responsiveness and Service Cov..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from IDEA Greater Cincinnati Inc Schools?
All active and historical solicitations from IDEA Greater Cincinnati Inc Schools are tracked and searchable. As a school agency, IDEA Greater Cincinnati Inc Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A – Title Page, Attachment B – Vendor Acknowledgement, Attachment C - Evidence of Insurance, Attachment D – IDEA Conflict of Interest Form, Attachment E – Texas Ethics Commission Form CIQ,. Review the full document from IDEA Greater Cincinnati Inc Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Antonio, Austin, El Paso, Houston, Midland, Odessa, Dallas, Haltom City, Fort Worth, Rio Grande Valley, Weslaco, TX. Review the full solicitation for detailed scope requirements.