Fairfield-Suisun Unified School District RFP #2256-26 Laptops
Fairfield-Suisun UnifiedSchool · Fairfield, CA- Due
- Jul 11, 2025
- Deadline passed
- Posted
- Jun 11, 2025
- Contract term
- 1 year
- Primary contact
- Virginia Casner
- (707) 399-5144
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THE 30-SECOND BRIEF
Fairfield-Suisun Unified School District is seeking competitive bids for approximately 150 staff laptops. The pricing must remain valid until June 30, 2026. The bids will be evaluated based on cost, product, quote preparation, warranty, and experience.
Approximately 150 staff laptops for the 2025-2026 school year.
Cost (30 points), Product (25 points), Quote Preparation and Bid Responsiveness (20 points), Warranty, Repair, and Replacement Policies (15 points), Experience / References (10 points)
SUMMARY
Fairfield-Suisun Unified School District is seeking competitive bids for approximately 150 staff laptops. The pricing must remain valid until June 30, 2026. The bids will be evaluated based on cost, product, quote preparation, warranty, and experience.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
Approximately 150 staff laptops for the 2025-2026 school year.
REQUIRED ATTACHMENTS
5- Proposal Form
- Exceptions to Specifications
- Noncollusion Declaration
- Bidder's Questionnaire
- Experience Statement
- Submit to
- Purchasing and Contract Services Office, 3rd floor, 2490 Hilborn Road, Fairfield, CA 94534
- Duration
- 36 months
- Scope location
- Fairfield, CA
- Reported agency
- FAIRFIELD-SUISUN UNIFIED SCHOOL DISTRICT
Questions about this RFP
How do I respond to this RFP from Fairfield-Suisun Unified?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 11, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing and Contract Services Office, 3rd floor, 2490 Hilborn Road, Fairfield, CA 94534. For questions, contact Virginia Casner.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Fairfield-Suisun Unified in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Virginia Casner at (707) 399-5144. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Approximately 150 staff laptops for the 2025-2026 school year.. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost (30 points), Product (25 points), Quote Preparation and Bid Responsiveness (20 points), Warranty, Repair, and Replacement Policies (15 points), Experience / References (10 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Fairfield-Suisun Unified?
All active and historical solicitations from Fairfield-Suisun Unified are tracked and searchable. As a school agency, Fairfield-Suisun Unified regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Form, Exceptions to Specifications, Noncollusion Declaration, Bidder's Questionnaire, Experience Statement. Review the full document from Fairfield-Suisun Unified for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fairfield, CA. Review the full solicitation for detailed scope requirements.