Fairfield-Suisun Unified School District - District Intrusion Monitoring Services - RFP #2287-27 (2026)
Fairfield-Suisun UnifiedSchool · Fairfield, CA- Due
- Nov 5, 2026
- 19 days left
- Posted
- Oct 14, 2026
- Contract term
- 1 year
- Primary contact
- Virginia Casner
- (707) 399-5144
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THE 30-SECOND BRIEF
The Fairfield-Suisun Unified School District is requesting proposals for professional security protection services, including monitoring, preventative maintenance, and repair services for district security systems across 32 properties in Fairfield and Suisun, California. The scope encompasses full maintenance of existing intrusion and fire alarm systems, cellular communication units, 24-hour emergency response, false alarm investigations, NFPA Chapter 14 fire system inspections, and remote arming/disarming via alarm.com. The contract is for a one-year term from December 1, 2026, to June 30, 2027, with annual renewal options up to five years pursuant to Education Code 17596. Sealed proposals are due by 10:00 a.m. on November 5, 2026. A mandatory pre-proposal conference is scheduled for October 20, 2026, at 10:00 a.m. at 2490 Hilborn Road, Conference Room #102, Fairfield, CA 94534. Written requests for information are accepted until October 23, 2026, at 4:00 p.m. Bidders must possess a valid Bureau of Security and Investigative Services license, active DIR registration, and meet prevailing wage and fingerprinting requirements. Evaluation is based on costs (40%), ease of implementation (15%), district experience (15%), client references (15%), and RFP responsiveness (15%).
Full maintenance, Monitoring and repair service for District security systems; Fire systems inspections in accordance with Chapter 14 of the N.F.P.A.; Initial start-up and programming fees; Rate schedule for parts, Equipment and additional services including wireless/hardwire motion detectors, Door contacts, Communicators, Keypads, Signal amplifiers, And cellular communication units
Costs, including unit prices, labor rates, travel/trip charges, etc. 40%, Ease of Implementation 15%, Extent of experience with the district 15%, Client references where equal services have been provided for agencies of similar size and complexities 15%, Quote preparation, thoroughness, and responsiveness to the RFP requirements 15%
SUMMARY
The Fairfield-Suisun Unified School District is requesting proposals for professional security protection services, including monitoring, preventative maintenance, and repair services for district security systems across 32 properties in Fairfield and Suisun, California.
The scope encompasses full maintenance of existing intrusion and fire alarm systems, cellular communication units, 24-hour emergency response, false alarm investigations, NFPA Chapter 14 fire system inspections, and remote arming/disarming via alarm.com. The contract is for a one-year term from December 1, 2026, to June 30, 2027, with annual renewal options up to five years pursuant to Education Code 17596. Sealed proposals are due by 10:00 a.m. on November 5, 2026. A mandatory pre-proposal conference is scheduled for October 20, 2026, at 10:00 a.m. at 2490 Hilborn Road, Conference Room #102, Fairfield, CA 94534. Written requests for information are accepted until October 23, 2026, at 4:00 p.m. Bidders must possess a valid Bureau of Security and Investigative Services license, active DIR registration, and meet prevailing wage and fingerprinting requirements. Evaluation is based on costs (40%), ease of implementation (15%), district experience (15%), client references (15%), and RFP responsiveness (15%).
EVALUATION CRITERIA
Costs, including unit prices, labor rates, travel/trip charges, etc. 40%, Ease of Implementation 15%, Extent of experience with the district 15%, Client references where equal services have been provided for agencies of similar size and complexities 15%, Quote preparation, thoroughness, and responsiveness to the RFP requirements 15%
REQUIRED DELIVERABLES
4- Full maintenance, Monitoring and repair service for District security systems
- Fire systems inspections in accordance with Chapter 14 of the N.F.P.A
- Initial start-up and programming fees
- Rate schedule for parts, Equipment and additional services including wireless/hardwire motion detectors, Door contacts, Communicators, Keypads, Signal amplifiers, And cellular communication units
REQUIRED ATTACHMENTS
6- Certificate Regarding Workers’ Compensation
- Bid Bond (or Cashier’s Check)
- Non-Collusion Affidavit
- License Verification – Bureau of Collection and Investigative Services
- Bidders Questionnaire
- Bid Proposals Forms
- Submit to
- Fairfield-Suisun Unified School District Purchasing and Contract Services Department (3rd Floor), 2490 Hilborn Road, Fairfield, CA 94534
- Duration
- 12 months
- Scope location
- Fairfield, CA
- Reported agency
- Fairfield-Suisun Unified School District
Questions about this RFP
How do I respond to this RFP from Fairfield-Suisun Unified?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Fairfield-Suisun Unified School District Purchasing and Contract Services Department (3rd Floor), 2490 Hilborn Road, Fairfield, CA 94534. For questions, contact Virginia Casner.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Fairfield-Suisun Unified in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Virginia Casner at (707) 399-5144. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Full maintenance, Monitoring and repair service for District security systems; Fire systems inspections in accordance with Chapter 14 of the N.F.P.A.; Initial start-up and programming fees; Rate schedule for parts, Equipment and additional services including wireless/hardwire motion detectors, Door. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Costs, including unit prices, labor rates, travel/trip charges, etc. 40%, Ease of Implementation 15%, Extent of experience with the district 15%, Client references where equal services have been provi..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Fairfield-Suisun Unified?
All active and historical solicitations from Fairfield-Suisun Unified are tracked and searchable. As a school agency, Fairfield-Suisun Unified regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 5, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate Regarding Workers’ Compensation, Bid Bond (or Cashier’s Check), Non-Collusion Affidavit, License Verification – Bureau of Collection and Investigative Services, Bidders Questionnaire, Bid. Review the full document from Fairfield-Suisun Unified for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fairfield, CA. Review the full solicitation for detailed scope requirements.