Elmhurst CUSD 205 Multifunction Copier and Managed Printer Services RFP 26-100
Elmhurst SD 205School · Elmhurst, IL- Due
- Jan 30, 2026
- Deadline passed
- Posted
- Dec 17, 2025
- Primary contact
- Rudy Gomez
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THE 30-SECOND BRIEF
Elmhurst Community Unit School District 205 is seeking proposals for multifunction copier and managed printer services. The RFP outlines technical specifications, pricing models, maintenance and support requirements, and evaluation criteria.
Best Value standard, including provider's ability to meet goals, equipment price, managed printer services price, survey response history, quality of proposed equipment, firm's experience, reputation, expertise, stability, and financial responsibility.
SUMMARY
Elmhurst Community Unit School District 205 is seeking proposals for multifunction copier and managed printer services. The RFP outlines technical specifications, pricing models, maintenance and support requirements, and evaluation criteria.
EVALUATION CRITERIA
11- Best Value standard
- Including provider's ability to meet goals
- Equipment price
- Managed printer services price
- Survey response history
- Quality of proposed equipment
- Firm's experience
- Reputation
- Expertise
- Stability
- Financial responsibility
REQUIRED ATTACHMENTS
4- Proposed Fleet Worksheet/Submissions & Managed Printer Services
- Current Fleet
- Usage Reports
- Evaluation Rubric
- Submit to
- 162 S York St, Elmhurst, IL 60126
- Scope location
- Elmhurst, IL
- Reported agency
- Elmhurst Community Unit School District 205
Questions about this RFP
How do I respond to this RFP from Elmhurst SD 205?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 30, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 162 S York St, Elmhurst, IL 60126. For questions, contact Rudy Gomez.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Elmhurst SD 205 in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rudy Gomez. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Best Value standard, including provider's ability to meet goals, equipment price, managed printer services price, survey response history, quality of proposed equipment, firm's experience, reputation,..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Elmhurst SD 205?
All active and historical solicitations from Elmhurst SD 205 are tracked and searchable. As a school agency, Elmhurst SD 205 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposed Fleet Worksheet/Submissions & Managed Printer Services, Current Fleet, Usage Reports, Evaluation Rubric. Review the full document from Elmhurst SD 205 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Elmhurst, IL. Review the full solicitation for detailed scope requirements.