Elkhart Public Library Explore Magazine Printing RFP 2026
Elkhart Public Library DistrictLibrary District · Elkhart, IL- Due
- Dec 8, 2025
- Deadline passed
- Posted
- Nov 26, 2025
- Primary contact
- Trevor Wendzonka
The 30-second brief
Elkhart Public Library is soliciting proposals for printing and mailing services for its Explore Magazine (English) and Explora Magazine (Spanish) for up to four publications in 2026. Services include printing, and as needed, preparation for mailing.
Explore Magazine printing, Explora Magazine printing, Explore Magazine summer issue insert printing, Explora Magazine summer issue insert printing, Explore Magazine mail preparation services
Thoroughness and adherence to the expectations established in IV. Vendor Proposals. (Pass/Fail), Cost (60 points), Quality of known work – please provide up to three (3) samples of similar work relevant to the print project expressed herein. (20 points), Quality of past work done for Elkhart Public Library (10 points), Business address / production facility within Elkhart County (10 points)
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Summary
Elkhart Public Library is soliciting proposals for printing and mailing services for its Explore Magazine (English) and Explora Magazine (Spanish) for up to four publications in 2026. Services include printing, and as needed, preparation for mailing.
EVALUATION CRITERIA
Thoroughness and adherence to the expectations established in IV. Vendor Proposals. (Pass/Fail), Cost (60 points), Quality of known work – please provide up to three (3) samples of similar work relevant to the print project expressed herein. (20 points), Quality of past work done for Elkhart Public Library (10 points), Business address / production facility within Elkhart County (10 points)
REQUIRED DELIVERABLES
5- Explore Magazine printing
- Explora Magazine printing
- Explore Magazine summer issue insert printing
- Explora Magazine summer issue insert printing
- Explore Magazine mail preparation services
- Submit to
- [email protected]
- Reported agency
- Elkhart Public Library
Questions about this RFP
How do I respond to this RFP from Elkhart Public Library District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 8, 2025. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: [email protected]. For questions, contact Trevor Wendzonka.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Elkhart Public Library District in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Trevor Wendzonka. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Explore Magazine printing, Explora Magazine printing, Explore Magazine summer issue insert printing, Explora Magazine summer issue insert printing, Explore Magazine mail preparation services. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Thoroughness and adherence to the expectations established in IV. Vendor Proposals. (Pass/Fail), Cost (60 points), Quality of known work – please provide up to three (3) samples of similar work releva..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Elkhart Public Library District?
All active and historical solicitations from Elkhart Public Library District are tracked and searchable. As a library district agency, Elkhart Public Library District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Elkhart Public Library District for the complete list.