County of Bedford - Hybrid Fire Extinguishing System Installation - IFB No. 2027-3 (2026)
Bedford CountyCounty · Bedford County, VA- Due
- Nov 4, 2026
- 19 days left
- Posted
- Oct 2, 2026
- Duration
- 3 months
- Primary contact
- Heather Knight
- (540) 586-7729
Know who Bedford County buys from before you write a word.
Every vendor contract, renewal date and decision maker at this agency, in one place.
Set up in 30 seconds · No credit card
THE 30-SECOND BRIEF
The County of Bedford, Virginia is soliciting sealed bids (IFB No. 2027-3) to furnish and provide installation of a hybrid fire extinguishing system (Victaulic Vortex) in the Administration Building and the Sheriff/Emergency Communications Building. The scope of work includes removing and disposing of the existing Halon system and components, capping or plugging existing wet sprinklers in the rooms where the hybrid system is being installed, and installing a new hybrid fire extinguishing system in three indicated rooms to provide a complete, working, code-compliant system. Bids are due by November 4, 2026, at 10:00 AM. An optional pre-bid meeting will be held on October 14, 2026, at 10:00 AM at the Administration Building, 3rd Floor Large Meeting Room, 122 East Main Street, Bedford, VA 24523. Questions must be submitted in writing to the Procurement Manager by October 21, 2026, at 10:00 AM.
Hybrid fire extinguishing system, Piping and fittings, Pipe hangers and supports, Tanks, Pressure relief valves, Fluid panels, Fire extinguishing agent, Hybrid emitters/nozzles, Pressure alarm switch, Main and reserve switch, Releasing control unit, Manual release stations, Terminal cabinets, Batteries, Battery charger, Wiring and cable, Notification appliances, Addressable interface devices, Electromagnetic door hold-open devices, Line voltage surge protective devices
Lowest responsive and responsible Bidder based on Total Base Bid Price
SUMMARY
The County of Bedford, Virginia is soliciting sealed bids (IFB No. 2027-3) to furnish and provide installation of a hybrid fire extinguishing system (Victaulic Vortex) in the Administration Building and the Sheriff/Emergency Communications Building.
The scope of work includes removing and disposing of the existing Halon system and components, capping or plugging existing wet sprinklers in the rooms where the hybrid system is being installed, and installing a new hybrid fire extinguishing system in three indicated rooms to provide a complete, working, code-compliant system. Bids are due by November 4, 2026, at 10:00 AM. An optional pre-bid meeting will be held on October 14, 2026, at 10:00 AM at the Administration Building, 3rd Floor Large Meeting Room, 122 East Main Street, Bedford, VA 24523. Questions must be submitted in writing to the Procurement Manager by October 21, 2026, at 10:00 AM.
EVALUATION CRITERIA
Lowest responsive and responsible Bidder based on Total Base Bid Price
REQUIRED DELIVERABLES
20- Hybrid fire extinguishing system
- Piping and fittings
- Pipe hangers and supports
- Tanks
- Pressure relief valves
- Fluid panels
- Fire extinguishing agent
- Hybrid emitters/nozzles
- Pressure alarm switch
- Main and reserve switch
- Releasing control unit
- Manual release stations
- Terminal cabinets
- Batteries
- Battery charger
- Wiring and cable
- Notification appliances
- Addressable interface devices
- Electromagnetic door hold-open devices
- Line voltage surge protective devices
REQUIRED ATTACHMENTS
8- Form A: Bid Form
- Form B: SWAM Information
- Form C: References
- Form D: Proprietary Information
- Form E: Insurance Carrier Acknowledgement or Certificate of Insurance
- Bid bond
- W-9
- Virginia Contractor's License
- Submit to
- Finance Department, 122 East Main Street, Suite 203 (3rd Floor), Bedford, VA 24523 or via email
- Scope location
- Bedford, VA
- Reported agency
- County of Bedford
Questions about this RFP
How do I respond to this IFB from Bedford County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Finance Department, 122 East Main Street, Suite 203 (3rd Floor), Bedford, VA 24523 or via email. For questions, contact Heather Knight.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Bedford County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Heather Knight at (540) 586-7729. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Hybrid fire extinguishing system, Piping and fittings, Pipe hangers and supports, Tanks, Pressure relief valves, Fluid panels, Fire extinguishing agent, Hybrid emitters/nozzles, Pressure alarm switch, Main and reserve switch, Releasing control unit, Manual release stations, Terminal cabinets, Batter. Proposals should clearly address how each deliverable will be met.
Can I search IFBs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible Bidder based on Total Base Bid Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Bedford County?
All active and historical solicitations from Bedford County are tracked and searchable. As a county agency, Bedford County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 months. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 4, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form A: Bid Form, Form B: SWAM Information, Form C: References, Form D: Proprietary Information, Form E: Insurance Carrier Acknowledgement or Certificate of Insurance, bid bond, W-9, Virginia Contract. Review the full document from Bedford County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bedford, VA. Review the full solicitation for detailed scope requirements.