City of Williamsburg Mobile Application, Printed Map, Marketing Plan, and Community Engagement RFP 2025
City of WilliamsburgCity · Williamsburg, VA- Due
- Jul 29, 2025
- Deadline passed
- Posted
- Jul 1, 2025
- Primary contact
- Michele Mixner DeWitt
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THE 30-SECOND BRIEF
The City of Williamsburg is seeking proposals from qualified firms to design, develop, and implement a comprehensive mobile application, a complementary printed map, a robust marketing plan, and strategic community engagement initiatives for the new African American Heritage Trail. The project aims to create an engaging and informative experience for trail users and ensure broad awareness.
Fully functional iOS mobile application, Fully functional Android mobile application, Comprehensive backend Content Management System (CMS), All raw and final processed audio files, All optimized image and (if applicable) video files, High-resolution, Print-ready files for the printed map, Detailed technical documentation for the mobile app and CMS, Training for City staff on CMS usage, Post-launch maintenance and support plan, Comprehensive Marketing Plan Document
Understanding of the Project (30%), Proposed Approach and Methodology (20%), Firm and Team Qualifications (15%), Project Timeline and Cost (15%), Cost Proposal (15%), References and Portfolio (5%)
SUMMARY
The City of Williamsburg is seeking proposals from qualified firms to design, develop, and implement a comprehensive mobile application, a complementary printed map, a robust marketing plan, and strategic community engagement initiatives for the new African American Heritage Trail.
The project aims to create an engaging and informative experience for trail users and ensure broad awareness.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
11- Fully functional iOS mobile application
- Fully functional Android mobile application
- Comprehensive backend Content Management System (CMS)
- All raw and final processed audio files
- All optimized image and (if applicable) video files
- High-resolution
- Print-ready files for the printed map
- Detailed technical documentation for the mobile app and CMS
- Training for City staff on CMS usage
- Post-launch maintenance and support plan
- Comprehensive Marketing Plan Document
- Submit to
- City of Williamsburg - 401 Lafayette Street, Finance Office Attn: Travis Dill
- Scope location
- City of Williamsburg
Questions about this RFP
How do I respond to this RFP from City of Williamsburg?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 29, 2025. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: City of Williamsburg - 401 Lafayette Street, Finance Office Attn: Travis Dill. For questions, contact Michele Mixner DeWitt.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Williamsburg in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Michele Mixner DeWitt. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Fully functional iOS mobile application, Fully functional Android mobile application, Comprehensive backend Content Management System (CMS), All raw and final processed audio files, All optimized image and (if applicable) video files, High-resolution, Print-ready files for the printed map, Detailed. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Understanding of the Project (30%), Proposed Approach and Methodology (20%), Firm and Team Qualifications (15%), Project Timeline and Cost (15%), Cost Proposal (15%), References and Portfolio (5%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Williamsburg?
All active and historical solicitations from City of Williamsburg are tracked and searchable. As a city agency, City of Williamsburg regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Williamsburg for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: City of Williamsburg. Review the full solicitation for detailed scope requirements.