City of Webster Groves 2025 Tree Inventory RFP
City of Webster Groves, City of Webster Groves, MO·City
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- Primary Contact
- James Boyd · (314) 963-5634
- Scope Location
- Webster Groves, Missouri
- Submission Address
- Webster Groves City Hall, 4 E. Lockwood, Webster Groves, MO 63119
SUMMARY
The City of Webster Groves is seeking proposals to update its current street tree inventory and add new trees not currently inventoried in the ROW or Parks. The project includes approximately 3,100 trees in streets and ROW, and an additional 3,500 to 4,500 trees in 20 Parks. Proposals are due by 10:00 a.m. on Friday, September 5, 2025.
EVALUATION CRITERIA
Qualified Based Selection (QBS) process, including Quality proposal and specific approach to complete the project, Qualifications and specialized experience of firm and demonstrated ability in similar projects, Any and all costs or proposed payments to the City of Webster Groves, Proposed compensation package for right to exclusivity services, The past performance record and evaluations by former clients.
REQUIRED DELIVERABLES
Tree Inventory Data Collection (Species, DBH, Condition, GIS location), Risk Assessment, Data Management, Reporting (Final Maps, Reports, GIS/Database Files), Software/Technology Fees, Training for City Staff in Software, Other.
REQUIRED ATTACHMENTS
Proposal Form, Bidder's Declaration, Statement of Bidder's Qualifications, Letter of Intent, Organization details, Additional Information.
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Webster Groves?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 5, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Webster Groves City Hall, 4 E. Lockwood, Webster Groves, MO 63119. For questions, contact James Boyd.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualified Based Selection (QBS) process, including Quality proposal and specific approach to complete the project, Qualifications and specialized experience of firm and demonstrated ability in similar..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Webster Groves?
All active and historical solicitations from City of Webster Groves are tracked and searchable. As a city agency, City of Webster Groves regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Form, Bidder's Declaration, Statement of Bidder's Qualifications, Letter of Intent, Organization details, Additional Information.. Review the full document from City of Webster Groves for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Webster Groves in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is James Boyd at (314) 963-5634. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Webster Groves, Missouri. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Tree Inventory Data Collection (Species, DBH, Condition, GIS location), Risk Assessment, Data Management, Reporting (Final Maps, Reports, GIS/Database Files), Software/Technology Fees, Training for City Staff in Software, Other.. Proposals should clearly address how each deliverable will be met.
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