City of Highland Park Event & Marketing Management Services RFP - Special Service Area 17 - 2026-2028
City of Highland ParkCity · Highland Park, IL- Due
- Nov 13, 2025
- Deadline passed
- Posted
- Oct 13, 2025
- Contract term
- 3 years
- Primary contact
- Carolyn Cohn
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THE 30-SECOND BRIEF
The City of Highland Park is soliciting proposals for marketing, public relations, event development, production, and management services for Special Service Area (SSA) Number 17 in the Ravinia District. The selected contractor will be responsible for promoting the district and producing up to four seasonal events, including the anchor 'Food Truck Thursdays' series, to increase consumer visits and attract new businesses. The contract term is for three consecutive automatically renewable one-year terms (2026-2028) with an annual budget not to exceed $45,000. Key tasks include social media campaigns, sponsorship solicitation, event décor/staging, and merchant communications. Proposals are due by Noon CST on November 13, 2025, via email to [email protected]. A question deadline is set for October 23, 2025.
Marketing campaigns, Event production, Quarterly activity and financial reports, Tracking data, Social media content, Sponsorship solicitation
Responsiveness of proposal, quality, reliability, capability, reputation, expertise
SUMMARY
The City of Highland Park is soliciting proposals for marketing, public relations, event development, production, and management services for Special Service Area (SSA) Number 17 in the Ravinia District.
The selected contractor will be responsible for promoting the district and producing up to four seasonal events, including the anchor 'Food Truck Thursdays' series, to increase consumer visits and attract new businesses. The contract term is for three consecutive automatically renewable one-year terms (2026-2028) with an annual budget not to exceed $45,000. Key tasks include social media campaigns, sponsorship solicitation, event décor/staging, and merchant communications. Proposals are due by Noon CST on November 13, 2025, via email to [email protected]. A question deadline is set for October 23, 2025.
EVALUATION CRITERIA
6- Responsiveness of proposal
- Quality
- Reliability
- Capability
- Reputation
- Expertise
REQUIRED DELIVERABLES
6- Marketing campaigns
- Event production
- Quarterly activity and financial reports
- Tracking data
- Social media content
- Sponsorship solicitation
REQUIRED ATTACHMENTS
7- Fee schedule
- Timeline
- Client references
- Team structure
- Key personnel resumes
- Marketing collateral samples
- Case histories
- Submit to
- [email protected] or [email protected]
- Scope location
- Highland Park, IL
Questions about this RFP
How do I respond to this RFP from City of Highland Park?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 13, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] or [email protected]. For questions, contact Carolyn Cohn.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Highland Park in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Carolyn Cohn. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Marketing campaigns, Event production, Quarterly activity and financial reports, Tracking data, Social media content, Sponsorship solicitation. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responsiveness of proposal, quality, reliability, capability, reputation, expertise" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Highland Park?
All active and historical solicitations from City of Highland Park are tracked and searchable. As a city agency, City of Highland Park regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: fee schedule, timeline, client references, team structure, key personnel resumes, marketing collateral samples, case histories. Review the full document from City of Highland Park for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Highland Park, IL. Review the full solicitation for detailed scope requirements.