City of Delano - Professional Drone Show Services RFP - Christmas Celebration 2026
City of DelanoCity · Delano, CA- Due
- Oct 26, 2026
- 10 days left
- Posted
- Oct 12, 2026
- Primary contact
- Rosa Lara Rios
- (661) 720-2235
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THE 30-SECOND BRIEF
The City of Delano, California is soliciting proposals from qualified drone light show operators to provide a professional aerial drone light show as part of the City's Christmas Celebration Event on December 5, 2026. The event will take place at Delano High School Stadium, drawing residents and families from Delano and the surrounding Kern County region. Requirements include a minimum of 200 drones (300-500+ preferred), a 20-minute show duration, Christmas and holiday-themed choreography (snowflakes, Christmas tree, reindeer, star formations, text displays), synchronized audio integration, full-color LED drone capabilities, and custom animation design. Proposals are due by October 26, 2026, at 5:00 PM PST and must be submitted via email to the City Clerk.
Minimum 200 drones required; preference for 300–500+ drones, Show duration: 20 minutes, Christmas and holiday-themed choreography (e.g., Snowflakes, Christmas tree, Reindeer, Star formations, Text displays), Synchronized audio integration with provided or vendor-supplied holiday music, Full-color LED drone capability with smooth color transitions, Custom animation design incorporating event branding/logo (if applicable)
Technical capability and fleet size 25%, Creative concept and holiday show design 25%, Safety record and compliance documentation 20%, Experience and client references 15%, Cost and value 10%, Timeline feasibility and responsiveness 5%
SUMMARY
The City of Delano, California is soliciting proposals from qualified drone light show operators to provide a professional aerial drone light show as part of the City's Christmas Celebration Event on December 5, 2026.
The event will take place at Delano High School Stadium, drawing residents and families from Delano and the surrounding Kern County region. Requirements include a minimum of 200 drones (300-500+ preferred), a 20-minute show duration, Christmas and holiday-themed choreography (snowflakes, Christmas tree, reindeer, star formations, text displays), synchronized audio integration, full-color LED drone capabilities, and custom animation design. Proposals are due by October 26, 2026, at 5:00 PM PST and must be submitted via email to the City Clerk.
EVALUATION CRITERIA
6- Technical capability and fleet size 25%
- Creative concept and holiday show design 25%
- Safety record and compliance documentation 20%
- Experience and client references 15%
- Cost and value 10%
- Timeline feasibility and responsiveness 5%
REQUIRED DELIVERABLES
Minimum 200 drones required; preference for 300–500+ drones, Show duration: 20 minutes, Christmas and holiday-themed choreography (e.g., Snowflakes, Christmas tree, Reindeer, Star formations, Text displays), Synchronized audio integration with provided or vendor-supplied holiday music, Full-color LED drone capability with smooth color transitions, Custom animation design incorporating event branding/logo (if applicable)
REQUIRED ATTACHMENTS
Certificate of Insurance and endorsements
- Submit to
- [email protected]
- Scope location
- Delano, CA
Questions about this RFP
How do I respond to this RFP from City of Delano?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 26, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Rosa Lara Rios.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Delano in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rosa Lara Rios at (661) 720-2235. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Minimum 200 drones required; preference for 300–500+ drones, Show duration: 20 minutes, Christmas and holiday-themed choreography (e.g., Snowflakes, Christmas tree, Reindeer, Star formations, Text displays), Synchronized audio integration with provided or vendor-supplied holiday music, Full-color LE. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical capability and fleet size 25%, Creative concept and holiday show design 25%, Safety record and compliance documentation 20%, Experience and client references 15%, Cost and value 10%, Timelin..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Delano?
All active and historical solicitations from City of Delano are tracked and searchable. As a city agency, City of Delano regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of October 26, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of Insurance and endorsements. Review the full document from City of Delano for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Delano, CA. Review the full solicitation for detailed scope requirements.