City of Aurora Strategic Planning Services RFP #26-001 - Multi-Year Citywide Strategic Plan Consultant 2026
City of Aurora cityCity · Aurora city, IL- Due
- Mar 31, 2026
- Deadline passed
- Posted
- Feb 24, 2026
- Primary contact
- Brian Caputo
- (630) 675-0624
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THE 30-SECOND BRIEF
The City of Aurora, IL seeks proposals from qualified consulting firms to facilitate the development of a multi-year citywide strategic plan. The selected consultant will collaborate with city administration, department heads, and community stakeholders to establish vision, mission, values, strategic priorities, and measurable goals reflecting the community's needs for the next five to seven years. The scope includes project kickoff, discovery and environmental scanning, internal stakeholder engagement, mission/vision development, strategic priorities formulation, and implementation planning. Proposals are due by March 31, 2026, with a non-mandatory pre-proposal meeting scheduled for March 10, 2026. The project requires extensive experience in organizational strategic planning and public sector consulting.
Final strategic plan, Executive summary, Slide presentation, And communication materials for broad dissemination and stakeholder engagement
Organization, Personnel, and Staffing (25 points), Qualifications, Experience, and References (25 points), Project Approach (35 points), Pricing (15 points)
SUMMARY
The City of Aurora, IL seeks proposals from qualified consulting firms to facilitate the development of a multi-year citywide strategic plan.
The selected consultant will collaborate with city administration, department heads, and community stakeholders to establish vision, mission, values, strategic priorities, and measurable goals reflecting the community's needs for the next five to seven years. The scope includes project kickoff, discovery and environmental scanning, internal stakeholder engagement, mission/vision development, strategic priorities formulation, and implementation planning. Proposals are due by March 31, 2026, with a non-mandatory pre-proposal meeting scheduled for March 10, 2026. The project requires extensive experience in organizational strategic planning and public sector consulting.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
4- Final strategic plan
- Executive summary
- Slide presentation
- Communication materials for broad dissemination and stakeholder engagement
REQUIRED ATTACHMENTS
12- Cover Transmittal Letter
- Organization Personnel and Staffing
- Firm Qualifications Experience and References
- Project Approach
- Cost Proposal
- Sample Standard Contract
- Contact Information
- References
- Sub-Contractor List
- Eligibility
- Proposer's Certification
- Proposer's Tax Certification
- Submit to
- https://procurement.opengov.com/portal/aurorail
- Scope location
- Aurora, IL
- Reported agency
- City of Aurora
Questions about this RFP
How do I respond to this RFP from City of Aurora city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 31, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/aurorail. For questions, contact Brian Caputo.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Aurora city in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brian Caputo at (630) 675-0624. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Final strategic plan, Executive summary, Slide presentation, And communication materials for broad dissemination and stakeholder engagement. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Organization, Personnel, and Staffing (25 points), Qualifications, Experience, and References (25 points), Project Approach (35 points), Pricing (15 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Aurora city?
All active and historical solicitations from City of Aurora city are tracked and searchable. As a city agency, City of Aurora city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Transmittal Letter, Organization Personnel and Staffing, Firm Qualifications Experience and References, Project Approach, Cost Proposal, Sample Standard Contract, Contact Information, References. Review the full document from City of Aurora city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Aurora, IL. Review the full solicitation for detailed scope requirements.