City of Alexandria - Catering Services for Tall Ship Receptions - RFQ 2026
City of AlexandriaCity · Alexandria, VA- Due
- May 8, 2026
- Deadline passed
- Posted
- Apr 30, 2026
- Primary contact
- Whitney Umarov
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THE 30-SECOND BRIEF
The Office of Historic Alexandria (OHA) seeks qualified and licensed caterers to provide food and beverage services for up to nine (9) evening receptions held aboard three (3) historic tall ships as part of a multi-day public event. Services will include food preparation, wine and beer beverage service, staffing, setup, breakdown, and complete removal of all materials and waste. Receptions occur over three consecutive evenings from June 12 through June 14, 2026, aboard the Kalmar Nyckel, Sultana, and Providence docked on the Potomac River. Compliance with all local health, safety, and alcohol regulations is required.
Food preparation, Beverage service (wine and beer only), Staffing, Setup, Breakdown, Complete removal of all materials and waste
SUMMARY
The Office of Historic Alexandria (OHA) seeks qualified and licensed caterers to provide food and beverage services for up to nine (9) evening receptions held aboard three (3) historic tall ships as part of a multi-day public event.
Services will include food preparation, wine and beer beverage service, staffing, setup, breakdown, and complete removal of all materials and waste. Receptions occur over three consecutive evenings from June 12 through June 14, 2026, aboard the Kalmar Nyckel, Sultana, and Providence docked on the Potomac River. Compliance with all local health, safety, and alcohol regulations is required.
REQUIRED DELIVERABLES
6- Food preparation
- Beverage service (wine and beer only)
- Staffing
- Setup
- Breakdown
- Complete removal of all materials and waste
- Submit to
- [email protected]
- Scope location
- Alexandria, Virginia
Questions about this RFP
How do I respond to this RFQ from City of Alexandria?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: [email protected]. For questions, contact Whitney Umarov.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Alexandria in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Whitney Umarov. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Food preparation, Beverage service (wine and beer only), Staffing, Setup, Breakdown, Complete removal of all materials and waste. Proposals should clearly address how each deliverable will be met.
Can I search RFQs like this in ChatGPT or Claude?
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Where can I find more RFPs from City of Alexandria?
All active and historical solicitations from City of Alexandria are tracked and searchable. As a city agency, City of Alexandria regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Alexandria for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Alexandria, Virginia. Review the full solicitation for detailed scope requirements.