City of Alabaster Building Department Software RFP 2022
City of Alabaster, City of Alabaster, AL·City
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- Primary Contact
- Patrick Johnson · (205) 378-4063
- Contract Term
- 3 years
- Scope Location
- Alabaster, AL
SUMMARY
The City of Alabaster is seeking proposals from qualified vendors for Building Department Software. The software should support Building Permits, Inspections, and Zoning. The scope includes software application(s) for these functions, with considerations for data migration from an existing Microsoft Access Database and cloud hosting.
EVALUATION CRITERIA
Permit Module Ease of Use (30%), Planning and Zoning Module Ease of Use (30%), Support and Incident Process (20%), References of Current Customers (10%), Pricing (10%)
REQUIRED DELIVERABLES
Software application(s), Completed feature matrix, Cost of cloud hosting, Considerations for data migration, Sample timeline, W-9, References, Proposer's Certification Form
REQUIRED ATTACHMENTS
Appendix A, References, W-9, Proposer's Certification Form
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Alabaster?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 9, 2022. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Patrick Johnson.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Permit Module Ease of Use (30%), Planning and Zoning Module Ease of Use (30%), Support and Incident Process (20%), References of Current Customers (10%), Pricing (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Alabaster?
All active and historical solicitations from City of Alabaster are tracked and searchable. As a city agency, City of Alabaster regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A, References, W-9, Proposer's Certification Form. Review the full document from City of Alabaster for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Alabaster in AL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Patrick Johnson at (205) 378-4063. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Alabaster, AL. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Software application(s), Completed feature matrix, Cost of cloud hosting, Considerations for data migration, Sample timeline, W-9, References, Proposer's Certification Form. Proposals should clearly address how each deliverable will be met.
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