Central Pines Regional Council - Weatherization Assistance Program - HVAC - 2026
Central Pines Regional CouncilLocal Agency · Durham, NC- Due
- Nov 6, 2026
- 10 days left
- Posted
- Oct 9, 2026
- Contract term
- 1 year
- Primary contact
- Jillian Hall
- (919) 549-0551
The 30-second brief
The Central Pines Regional Council (CPRC) is requesting proposals from properly licensed HVAC contractors for home energy improvement and weatherization services under the North Carolina Energy Division's Weatherization Assistance Program. The project covers Region 3, including Chatham, Lee, Harnett, Orange, Johnston, Wake, Durham, Person, Granville, Vance, Warren, Franklin, Nash, Wilson, and Edgecombe counties. Scope of work involves evaluating, cleaning, and tuning heating and cooling equipment per ANSI/ACCA Standard 4, making minor repairs, and replacing non-functioning HVAC equipment (electric heat pumps, natural gas furnaces, natural gas packages, packaged heat pumps, natural gas vented space heaters) per Manual J and North Carolina WAP standards. The contract term is for one year from July 1, 2026 through June 30, 2027, with an option to extend yearly based on performance. The submission deadline is November 6, 2026 at 5:00 pm. Written questions and clarifications are due by October 23, 2026 at 5:00 pm. Evaluation criteria include capacity and ability (35%), staff qualifications and licenses (30%), ability to accommodate project needs (15%), and proposed prices and cost reasonableness (20%).
Details capacity and ability to provide requested scope of services 35%, Describes qualifications, experience, and required licenses and certifications of staff 30%, Outlines ability to accommodates the project’s needs 15%, Proposed prices and cost reasonableness 20%
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Summary
The Central Pines Regional Council (CPRC) is requesting proposals from properly licensed HVAC contractors for home energy improvement and weatherization services under the North Carolina Energy Division's Weatherization Assistance Program.
The project covers Region 3, including Chatham, Lee, Harnett, Orange, Johnston, Wake, Durham, Person, Granville, Vance, Warren, Franklin, Nash, Wilson, and Edgecombe counties. Scope of work involves evaluating, cleaning, and tuning heating and cooling equipment per ANSI/ACCA Standard 4, making minor repairs, and replacing non-functioning HVAC equipment (electric heat pumps, natural gas furnaces, natural gas packages, packaged heat pumps, natural gas vented space heaters) per Manual J and North Carolina WAP standards. The contract term is for one year from July 1, 2026 through June 30, 2027, with an option to extend yearly based on performance. The submission deadline is November 6, 2026 at 5:00 pm. Written questions and clarifications are due by October 23, 2026 at 5:00 pm. Evaluation criteria include capacity and ability (35%), staff qualifications and licenses (30%), ability to accommodate project needs (15%), and proposed prices and cost reasonableness (20%).
EVALUATION CRITERIA
Details capacity and ability to provide requested scope of services 35%, Describes qualifications, experience, and required licenses and certifications of staff 30%, Outlines ability to accommodates the project’s needs 15%, Proposed prices and cost reasonableness 20%
REQUIRED ATTACHMENTS
7- Template Subcontractor agreement
- Subcontractor Information – Attachment 1
- Subcontractor References – Attachment 2
- Business Licenses
- Sample of Company Invoice
- Trade Certifications & Trainings
- Proof of Insurance
- Submit to
- [email protected], 4307 Emperor Blvd, Ste 130, Durham, NC 27703
- Scope location
- Durham, NC
Questions about this RFP
How do I respond to this RFP from Central Pines Regional Council?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 6, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected], 4307 Emperor Blvd, Ste 130, Durham, NC 27703. For questions, contact Jillian Hall.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Central Pines Regional Council in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jillian Hall at (919) 549-0551. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Details capacity and ability to provide requested scope of services 35%, Describes qualifications, experience, and required licenses and certifications of staff 30%, Outlines ability to accommodates t..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Central Pines Regional Council?
All active and historical solicitations from Central Pines Regional Council are tracked and searchable. As a local agency agency, Central Pines Regional Council regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 6, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Template Subcontractor agreement, Subcontractor Information – Attachment 1, Subcontractor References – Attachment 2, Business Licenses, Sample of Company Invoice, Trade Certifications & Trainings, Pro. Review the full document from Central Pines Regional Council for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Durham, NC. Review the full solicitation for detailed scope requirements.