Alabama Community College System Flexible Spending Account Administration Services - RFP2026-0006-ACCS
Alabama Community College System, Montgomery, AL·Higher Ed
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- Primary Contact
- Billy Merrill · (555) 123-4567 ext 101
- Contract Term
- 3 years
- Duration
- 60 months
- Scope Location
- Montgomery, Alabama
- Submission Address
- Alabama Community College System, Attention: Fiscal Services, 135 South Union Street, Suite 451, Montgomery, Alabama 36104 or P.O. Box 302130, Montgomery, Alabama 36130-2130
SUMMARY
The Alabama Community College System (ACCS) seeks competitive proposals from qualified third-party administrators (TPA) to provide Health Care Flexible Spending Account (HCFSA) and Dependent Care Flexible Spending Account (DCFSA) administration services under solicitation RFP2026-0006-ACCS. The single-site employer program currently encompasses approximately 155 benefits-eligible system office employees, with 48 enrolled in HCFSA and 2 in DCFSA, utilizing a semi-monthly payroll frequency. Required services include plan administration and compliance under Internal Revenue Code Sections 125 and 129, claims adjudication and substantiation, weekly minimum participant reimbursement, benefits debit cards, direct deposit, a secure participant portal and mobile application, toll-free customer service, quarterly statements, eligibility file processing, monthly reporting and reconciliation, dedicated account representation, and implementation and transition services by January 1, 2027. Proposals are due by September 18, 2026, at 2:00 p.m. Central Daylight Time, with written questions due by August 31, 2026. The initial contract term is three years with two ACCS-initiated one-year extension options.
EVALUATION CRITERIA
Service model, claims administration, technology, and compliance capability (40 points), Price (40 points), Experience, references, and financial condition (10 points), Interview or system demonstration (10 points)
REQUIRED ATTACHMENTS
Proposal Certification Form in Appendix A, Price Proposal Appendix B, certificate of insurance, State of Alabama Vendor Disclosure Statement, Certificate of Compliance with the Beason-Hammon Alabama Taxpayer and Citizen Protection Act, State and Local Tax Certification, Alabama Immigration Law Compliance documents, IRS Form W-9, E-Verify documentation
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Alabama Community College System?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 18, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Alabama Community College System, Attention: Fiscal Services, 135 South Union Street, Suite 451, Montgomery, Alabama 36104 or P.O. Box 302130, Montgomery, Alabama 36130-2130. For questions, contact Billy Merrill.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Service model, claims administration, technology, and compliance capability (40 points), Price (40 points), Experience, references, and financial condition (10 points), Interview or system demonstrati..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Alabama Community College System?
All active and historical solicitations from Alabama Community College System are tracked and searchable. As a higher ed agency, Alabama Community College System regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of September 18, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Certification Form in Appendix A, Price Proposal Appendix B, certificate of insurance, State of Alabama Vendor Disclosure Statement, Certificate of Compliance with the Beason-Hammon Alabama T. Review the full document from Alabama Community College System for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Alabama Community College System in AL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Billy Merrill at (555) 123-4567 ext 101. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Montgomery, Alabama. Review the full solicitation for detailed scope requirements.
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