REQUEST FOR QUOTE (RFQ)
City of Gaithersburg, City of Gaithersburg, MD·City
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- Reported Agency
- Gaithersburg
- Primary Contact
- Jason DeMarchi · 240-805-1548
- Duration
- 12 months
- Scope Location
- Gaithersburg, Montgomery County, and Maryland
SUMMARY
The Gaithersburg Department of Parks, Recreation and Culture is seeking a regional Historian/Researcher to document and tell the stories of the City's large East Asian culture through the Gaithersburg History Project, taking place between January 2026 and December 2026.
EVALUATION CRITERIA
Technical Feasibility, Quality Research, Professionalism, Experience, Community Involvement, Cooperation, Interview, Presentation
REQUIRED DELIVERABLES
Survey of museum collections, comprehensive report, short article for magazine, digital images, availability for meetings, participation in recording, recommendations for future collecting, public programs, oral histories, topics/resources for exhibitions, identification of Multicultural Affairs Committee members
REQUIRED ATTACHMENTS
Letter of Interest, Resume, Completed Research Projects, Writing Samples, References, Proposed Methodology
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFQ from City of Gaithersburg?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Jason DeMarchi.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Feasibility, Quality Research, Professionalism, Experience, Community Involvement, Cooperation, Interview, Presentation" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Gaithersburg?
All active and historical solicitations from City of Gaithersburg are tracked and searchable. As a city agency, City of Gaithersburg regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 12 months. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Letter of Interest, Resume, Completed Research Projects, Writing Samples, References, Proposed Methodology. Review the full document from City of Gaithersburg for the complete list.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Gaithersburg in MD, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jason DeMarchi at 240-805-1548. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gaithersburg, Montgomery County, and Maryland. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Survey of museum collections, comprehensive report, short article for magazine, digital images, availability for meetings, participation in recording, recommendations for future collecting, public programs, oral histories, topics/resources for exhibitions, identification of Multicultural Affairs Com. Proposals should clearly address how each deliverable will be met.
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