Request for Proposals (RFP) On-Call Quality Assurance and Compliance Testing
City of Prescott, City of Prescott, AZ·City
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- Primary Contact
- LaTona Jones
- Contract Term
- 1 year
- Duration
- 36 months
- Scope Location
- Prescott, Arizona
- Submission Address
- 201 N. Montezuma Street, Suite 302, Prescott, Arizona 86301
SUMMARY
The City of Prescott, Arizona, is requesting proposals from qualified materials engineering and testing laboratories for on-call quality assurance and compliance testing services for Public Works capital improvement projects. The contract will be for a one-year term with potential for two additional one-year renewals.
EVALUATION CRITERIA
Company location and availability (50%), Reference or Past Performance (25%), Pricing (25%)
REQUIRED DELIVERABLES
Proposal, Flash Drive, Solicitation Response Cover Sheet, Price Sheet, Bid Certification, Non-Collusion Certificate, Certificate of Ownership, Bidder Qualifications, Representations and Warranties, Subcontractor's List
REQUIRED ATTACHMENTS
Form A – Solicitation Response Cover Sheet, Form B - Price Sheet, Form C - Bid Certification, Form D – Non-Collusion Certificate, Form E - Certificate of Ownership, Form F - Bidder Qualifications, Representations and Warranties, Form G - Subcontractor's List
REQUIRED STAFFING ROLES
Staff Engineer, Project Engineer, Principal Engineer, Field/Engineering Technician, Senior Engineering Technician, Special Inspector
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Prescott?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 28, 2024. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 201 N. Montezuma Street, Suite 302, Prescott, Arizona 86301. For questions, contact LaTona Jones.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Company location and availability (50%), Reference or Past Performance (25%), Pricing (25%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Prescott?
All active and historical solicitations from City of Prescott are tracked and searchable. As a city agency, City of Prescott regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form A – Solicitation Response Cover Sheet, Form B - Price Sheet, Form C - Bid Certification, Form D – Non-Collusion Certificate, Form E - Certificate of Ownership, Form F - Bidder Qualifications, Rep. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Prescott for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Prescott in AZ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is LaTona Jones. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Prescott, Arizona. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Staff Engineer, Project Engineer, Principal Engineer, Field/Engineering Technician, Senior Engineering Technician, Special Inspector. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal, Flash Drive, Solicitation Response Cover Sheet, Price Sheet, Bid Certification, Non-Collusion Certificate, Certificate of Ownership, Bidder Qualifications, Representations and Warranties, Subcontractor's List. Proposals should clearly address how each deliverable will be met.
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