A May 14, 2026 memorandum from the Interim Community Services Director outlines an internal review of city co-sponsored events, insurance practices, and procedures. The city determined that, going forward, all events on city property—whether co-sponsored or independent—must carry their own liability insurance and name the City of Española as an additional insured, and staff are working toward updated procedures and a formal ordinance to codify future co-sponsored event requirements and risk management standards. Although not a traditional capital project, this policy shift will affect how event organizers, nonprofits, and partners procure insurance and manage risk.It also signals that the city may seek support to develop clearer procedures, online applications, and possibly training or outreach for organizers, creating opportunities for insurance brokers, risk management consultants, and civic software providers to help formalize the co-sponsorship program and automate workflows.

The memo emphasizes the lack of a standalone ordinance today and the intent to create one, along with standardized event procedures and clearer expectations for organizers.