city_of_fergus_falls_committee_of_the_whole_agenda.pdf
Fergus Falls Weighs Civic Systems IT Software Contract
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Description
The City of Fergus Falls is considering a contract with Civic Systems, LLC for a comprehensive municipal financial and utility billing software system, including conversion, training, hosting, and ongoing support, for a total implementation cost of $223,000 plus recurring annual fees. The proposal would modernize the city’s information technology systems and includes optional multi-year payment terms at no interest.
Contract Details
Contract Amount
$223,000 plus annual support of $32,725 and annual hosting fee of $11,400; travel costs not to exceed $10,241
Vendor
CIVIC SYSTEMS LLC
Agency
City of Fergus Falls, MN
Contract Type
TECHNOLOGY
Document Date
January 14, 2026
Contract Term
Annual support and hosting ongoing; proposal valid for 90 days from June 17, 2024
Renewal Info
Annual support and hosting fees will recur each year as long as the city remains current on support payments under Civic’s Software For Life program; formal contract to be executed before installation.
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