MAINTENANCEPENDING

City of Elkins Finance Committee Agenda Packet 2026-06-08

Fire Department Copier Maintenance Contract Considered

Approximately $90 per month (base); additional per-copy overage chargesHousing Authority of the city of ElkinsHART OFFICE SOLUTIONSJune 8, 2026

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Description

The City of Elkins is considering approval of a maintenance agreement with Hart Office Solutions for Toshiba copier equipment used by the Fire Department. The contract provides copier maintenance, toner, and service at a base cost of about $90 per month, with defined usage limits and annual automatic renewal terms.

Contract Details

Contract Amount

Approximately $90 per month (base); additional per-copy overage charges

Vendor

HART OFFICE SOLUTIONS

Agency

Housing Authority of the city of Elkins, WV

Contract Type

MAINTENANCE

Document Date

June 8, 2026

Contract Term

Initial term of twelve (12) months, automatically renewed annually unless terminated with at least 30 days’ written notice prior to renewal

Renewal Info

Initial term is 12 months. The agreement automatically renews annually at prevailing rates unless terminated by either party with 30 days’ written notice prior to renewal date. Hart Office Solutions may increase rates up to 15% annually.