TECHNOLOGYAPPROVED

City of Baraboo Common Council Agenda 2026-05-26

City approves three‑year parking system contract with Passport

Annual Citation Management Platform Software Licensing Fee $6,000.00; Per Citation CMP Service and License Fee $3.95 per ticket paid; $1.00 plus postage per notification letter; 2.95% + $0.25 per transaction CMP merchant services fee; $0.05 per transaction payment gateway fee; one-time purchase of five Zebra printers at $650.00 each ($3,250.00) with $6,000 implementation fee waivedBaraboo Community Development AuthorityPASSPORT PARKINGMay 26, 2026

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Description

The Baraboo Common Council authorized the Police Department to contract with Passport Parking for citation management and parking enforcement technology, replacing its prior provider. The three‑year agreement, effective May 18, 2026, includes a $6,000 annual platform license, per‑citation and per‑transaction fees largely passed to violators, and one‑time hardware purchases, and is projected to reduce annual costs by about $6,000 while enabling digital chalking and online payment and appeal features.

Contract Details

Contract Amount

Vendor

PASSPORT PARKING

Agency

Baraboo Community Development Authority, WI

Contract Type

TECHNOLOGY

Document Date

May 26, 2026

Contract Term

Initial term of 3 years beginning May 18, 2026, with automatic 12‑month renewal terms unless either party gives 90 days’ written non‑renewal notice

Renewal Date

2029-05-18

Renewal Info

Initial three‑year term from May 18, 2026, then automatic 12‑month renewals unless either party gives at least 90 days’ written notice before the end of the Initial Term or any Renewal Term; annual fee increases of 2–7% plus potential CPI‑based and proportional adjustments to match City rate increases; contract allows pass‑through of third‑party cost increases and inflationary adjustments.