Civic IQ
RFSOQCLOSED

Citywide Right-of-Way Consulting Services

City of Port Orange, City of Port Orange, FL·City
Dec 19, 2025
Posted Date
Jan 23, 2026
Submission Deadline
Primary Contact
Jill Poolman
Contract Term
3 years
Duration
24 months
Submission Address
City of Port Orange City Clerk's Office, 1000 City Center Circle, Port Orange, Florida 32129

Summary

Seeking Statements of Qualifications for right-of-way support services. Contract term of 3 years with 2 one-year renewal options.

Evaluation Criteria

10-point weighted score formula including Company Profile, Key Personnel Qualifications, Financial Stability/Litigation/Debarment History, and References.

Required Attachments

Form 9.1 Statement Submittal Checklist, Form 9.2 Respondent's Acknowledgement Form, Form 9.3 Addendum & Change Order Procedure Acknowledgement Form, Form 9.4 Public Entity Crimes Statement, Form 9.5 Anti-Collusion Form, Form 9.6 Statement of Respondent's Qualifications, Form 9.7 Professional References for Previous Experience, Form 9.8 Authorized Signatures/Negotiators, Form 9.9 Scrutinized Companies Certification, Form 9.10 E-Verify Affidavit, Form 9.11 Affidavit of Compliance With F.S. 287.138, Form 9.12 Non-Disclosure Agreement for Confidential Material, Exhibit 'A' Description of Confidential Material, Form 9.13 No Submittal Statement Form, LAP Federal Terms for Professional Services Contracts, Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion, Certification For Disclosure of Lobbying Activities on Federal-Aid Contracts, Disclosure of Lobbying Activities, Truth In Negotiation Certification, Conflict of Interest/Confidentiality Certification for Consultant/Contractor/Technical Advisors, Copy of license to do business in Florida Sunbiz report, One (1) original marked 'ORIGINAL', five (5) copies and one (1) digital (USB flash drive) version in PDF format.
105
days late

This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. Next one doesn't have to get away.

Frequently Asked Questions

How do I respond to this RFSOQ from City of Port Orange?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 23, 2026. Proposals should be submitted to: City of Port Orange City Clerk's Office, 1000 City Center Circle, Port Orange, Florida 32129. For questions, contact Jill Poolman.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Port Orange?

Civic IQ tracks all active and historical solicitations from City of Port Orange. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 3 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFSOQ?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Port Orange for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFSOQ?

Most government agencies, including City of Port Orange in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFSOQ submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Jill Poolman. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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