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RFPCLOSED

Annual Contract For Disaster Debris Monitoring Services

City of Richmond Hill, City of Richmond Hill, GA·City
Jan 26, 2026
Posted Date
Mar 03, 2026
Submission Deadline
Kristen Achtziger
(912) 445-0050
1 year term
Richmond Hill, Georgia

Summary

The City of Richmond Hill is soliciting proposals from qualified firms to provide disaster debris monitoring services. This includes contract compliance supervision and inspection related to disaster debris removal and disposal contractors. Services are to be in compliance with FEMA guidance and applicable regulations.

Required Deliverables

Disaster debris monitoring services, Including contract compliance supervision and inspection, Damage assessment, Environmental assessment/permitting, Emergency planning and response, Field monitoring, Grant management, And other services as ordered. Specific services include providing trained debris monitors, Project manager, Operations manager, FEMA coordinator, Field supervisor, Daily briefings, Work progress, Staffing, Site permitting, Consulting on permit requirements, Participation in Emergency Operations Center Debris Group, Scheduling, Hiring/training/managing field staff, Implementing and maintaining a disaster debris management system, Monitoring contractor operations, Staffing a Debris Call Center, Safety inspections, Certifying contractor vehicles, Entering load tickets, Digitizing source documentation, Furnishing and operating an automated/electronic debris tracking system, Developing daily operational reports, Developing maps/GIS applications, Reviewing/reconciling contractor invoices, Preparing project worksheets for reimbursement, And providing a Final Report.

Required Attachments

Instructions to Proposers, General Terms, Conditions and Exceptions, Proposal Form, Surety Requirements, Performance Bond, Payment Bond, Certificate of Insurance, W-9, Legal Notice, Exception Sheet, Drug Free Workplace Certification, Promise of Non-Discrimination Statement, Contractor Affidavit & Agreement (E-Verify), Disclosure of Responsibility Statement, Subcontractor Affidavit & Agreement (if applicable), Firms Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion, Affidavit Regarding Lobbying, Addendum 1, Addendum 2.

Required Staffing Roles

Project Manager, Operations Manager, FEMA Coordination, Field Supervisor, Debris Site/Tower Monitor, Environmental Specialist, Project Inspector (Citizens Site Monitor), Load Ticket Data Entry Clerks (QA/QC), Billing/Invoice Analyst, Project Assistant, Field Coordinator (Crew Monitor), Assistance Coordinator, Data Manager, GIS Specialist

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from City of Richmond Hill?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 3, 2026. For questions, contact Kristen Achtziger at (912) 445-0050.

Where can I find more RFPs from City of Richmond Hill?

Civic IQ tracks all active and historical solicitations from City of Richmond Hill. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Richmond Hill for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of Richmond Hill in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Kristen Achtziger at (912) 445-0050. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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