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Request For Proposal – Legal Services

Harlem UD 122, Machesney Park, IL·School
Mar 20, 2026
Posted Date
Apr 06, 2026
Submission Deadline
Reported: Harlem Consolidated School District #122
Gail Aldrich
3 year term
Illinois
Submit at: Machesney Park, IL 61115

Summary

Harlem Consolidated School District #122 is seeking proposals from qualified legal firms for a full range of legal services. Services include board governance, business, finance, real estate, labor relations, special education, student rights, and litigation. Firms must demonstrate experience with Illinois school districts and adhere to ethical standards.

Evaluation Criteria

Understanding of the services requested, Soundness of the approach and quality of the proposes services, Firm qualifications including established record of success in similar work with Illinois School Districts, Individual qualifications of the assigned staff, Proposed deliverables, Cost

Required Deliverables

Written and oral legal opinions, Attendance at board meetings, Policy review and drafting, Contract negotiation, Legal oversight for tax levies, Advice on employee discipline, Counsel on IDEA/Section 504 compliance, Oversight of student discipline, Specialized counsel for MDR meetings, Defense of claims, Coordination with CLIC adjusters.

Required Attachments

Appendix A – Questionnaire, Appendix B – Statement of Minimum Qualifications, Appendix C – Reference Authorization Letter, Signed Bid Form, Illinois State Debarment Certification Form, Bid Rigging Certification, Certificate Regarding Sexual Harassment Policy, Certificate of Compliance with Illinois Drug-Free Workplace Act, Statement of No Interest (if applicable)

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Harlem UD 122?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 6, 2026. Proposals should be submitted to: Machesney Park, IL 61115. For questions, contact Gail Aldrich.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Harlem UD 122?

Civic IQ tracks all active and historical solicitations from Harlem UD 122. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 3 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

Is this solicitation still open for submissions?

Based on the posted deadline of April 6, 2026, this solicitation appears to still be accepting submissions. However, deadlines may change through amendments or addenda. Always verify the current status directly with the issuing agency before preparing your response.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Harlem UD 122 for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Harlem UD 122 in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Gail Aldrich. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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