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PROJECT MANUAL HAYDEN SUBSTATION for the AMISTAD FIRE DISTRICT in UNION COUNTY, NEW MEXICO

Union County, Union County, NM·County
Jan 02, 2023
Posted Date
Feb 07, 2023
Submission Deadline
Reported: AMISTAD FIRE DISTRICT
575-445-4235
6 months duration
Hayden, Union County, New Mexico
Submit at: Union County Manager's office, P.O. Box 430, 200 Court Street, Clayton, NM 88415
2,000 sq ft

Summary

This document is a project manual and request for bids for the construction of a 2000 square foot manufactured steel parking building for the Amistad Fire District in Union County, New Mexico. It outlines the scope of work, contractor qualifications, basis of award, schedule, and various technical specifications.

Evaluation Criteria

Lowest base bid adjusted for Contractor Preference

Required Deliverables

Project Summary, Contractor Qualifications, Basis Of Award, Schedule, Resident Contractor Preference, Bid Bond, Labor and Payment Bonds, Wage Rate Registration, Site Inspection, Contract, General Insurance, Builder's Risk Insurance, Warranty, Permits, Plan Set Prints, Invoice and Payment, Use Of Site, Waste, Submittals, Change Orders, Owner's Forces, All Materials general, Earthwork, Concrete general, Foundation Design, Insulation, Walk-thru Door, Sectional Doors, Paints and Coatings, Ceilings, Metal Building Systems general, Plumbing general, Fire Suppression and Fire Alarm, HVAC general, Power and Lighting general, Data and Security

Required Attachments

Bid Form, Campaign Contribution Disclosure Form, Bid Bond, Copy of Bidder's New Mexico current active contractor's license, Copy of Resident Contractor Preference Certificates, Copy of current Registration with New Mexico Dept. of Workforce Solutions

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this IFB from Union County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 7, 2023. Proposals should be submitted to: Union County Manager's office, P.O. Box 430, 200 Court Street, Clayton, NM 88415.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Union County?

Civic IQ tracks all active and historical solicitations from Union County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 6 months. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this IFB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Union County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this IFB?

Most government agencies, including Union County in NM, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the IFB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

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