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IFBCLOSED

Procurement of Road Construction Material for General Maintenance

Wheeler County, Wheeler County, TX·County
Nov 13, 2025
Posted Date
Dec 04, 2025
Submission Deadline
Jackie Don May
(806) 826-3186
6 months duration
Wheeler County
Submit at: Wheeler County Auditor's Office, 401 S. Main St., Wheeler, TX 79096

Summary

Wheeler County is seeking sealed bids for road material for general maintenance from January 1, 2026, through June 30, 2026. Bids will be evaluated based on price per load, quality, equipment availability, and proximity. Awards may be made to multiple bidders.

Evaluation Criteria

Price per load, quality of material, bidder's loading equipment availability, and proximity to ongoing and future Wheeler County road work. Pickup locations and hauling costs may also be considered.

Required Deliverables

Road material

Required Attachments

Bid form (in price per load or bulk stockpile), Conflict of Interest Questionnaire (Form CIQ), Certificate of Interested Parties Form 1295, Noncollusion Affidavit.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this IFB from Wheeler County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 4, 2025. Proposals should be submitted to: Wheeler County Auditor's Office, 401 S. Main St., Wheeler, TX 79096. For questions, contact Jackie Don May at (806) 826-3186.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Wheeler County?

Civic IQ tracks all active and historical solicitations from Wheeler County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 6 months. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this IFB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Wheeler County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this IFB?

Most government agencies, including Wheeler County in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the IFB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Jackie Don May at (806) 826-3186. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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