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RFSOQCLOSED

REQUEST FOR QUALIFICATIONS 2050 COMPREHENSIVE PLAN & LAND DEVELOPMENT REGULATIONS UPDATES

City of Auburndale, City of Auburndale, FL·City
Nov 03, 2023
Submission Deadline
Julie Womble
863-965-5530
36 months duration
Auburndale, Florida
Submit at: 1 Bobby Green Plaza, Auburndale, FL 33823

Summary

The City of Auburndale, Florida is seeking qualifications from professional planning consulting firms to evaluate and update its 2030 Comprehensive Plan and Land Development Regulations. The project aims to develop a 2050 Comprehensive Plan and update the Land Development Regulations to align with current requirements and future growth.

Evaluation Criteria

Completeness of the RFQ and overall proposal of project, General information on the Consultants' qualifications and experience of Firm/Team, Prior examples of Comprehensive Plans and LDR's completed by consultant, Understanding of the Project and Approach to Performing the required services, Availability for the project.

Required Deliverables

2050 Auburndale Comprehensive Plan update (including maps, shapefiles, charts, graphics, tables, narrative explanation, community profile, demographics, growth and annexation analysis), 2024 EAR requirements letter, Land Development Regulations update (including overview, urban patterns, historic preservation updates, LDR section updates, permitted zoning table, diagrams, alternative lot standards, non-conforming uses/structures, overlay districts).

Required Attachments

Cover letter, detailed qualifications (approx. 20 pages excluding resumes), three letters of references, links to public workshops/online platforms, timeline, meeting schedule, initial cost estimate and hourly rates, statement of available capacity, statement on subcontracting, statement on conflicts of interest, Certification form (Attachment A).

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFSOQ from City of Auburndale?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 3, 2023. Proposals should be submitted to: 1 Bobby Green Plaza, Auburndale, FL 33823. For questions, contact Julie Womble at 863-965-5530.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Auburndale?

Civic IQ tracks all active and historical solicitations from City of Auburndale. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 36 months. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFSOQ?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Auburndale for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFSOQ?

Most government agencies, including City of Auburndale in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFSOQ submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Julie Womble at 863-965-5530. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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