Civic IQ
IFBCLOSED

INVITATION TO BID

Osage County, Osage County, OK·County
Jun 26, 2023
Submission Deadline
Charlie Cartwright
918-642-5217
Osage County, Fairfax, Oklahoma
Submit at: P.O. Box 87, Pawhuska Oklahoma 74056, or the Osage County Clerk, 600 Grandview Room 201, Pawhuska, Oklahoma 74056
8,000 sq ft

Summary

This document is an invitation to bid for the design and construction of an 8000 sq ft new metal building to house offices, a conference room, and a workshop in Osage County, Oklahoma. Bids will be opened on June 26, 2023.

Evaluation Criteria

The bid which appears to be in the best interest of Osage County, waiver of irregularities or informalities.

Required Deliverables

Design, construction of an 8000 sq ft new metal building, offices, conference room, workshop, bid bond, certified check, cashier check or irrevocable letter of credit, sworn notarized statement of non-collusion, proof of public liability and workers' compensation insurance, written contract, bond or irrevocable letter of credit for defective workmanship.

Required Attachments

Notarized Affidavit, Debar Statement, Non-Collusion Affidavit, Business Relationships Affidavit

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this IFB from Osage County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 26, 2023. Proposals should be submitted to: P.O. Box 87, Pawhuska Oklahoma 74056, or the Osage County Clerk, 600 Grandview Room 201, Pawhuska, Oklahoma 74056. For questions, contact Charlie Cartwright at 918-642-5217.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Osage County?

Civic IQ tracks all active and historical solicitations from Osage County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this IFB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Osage County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this IFB?

Most government agencies, including Osage County in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the IFB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Charlie Cartwright at 918-642-5217. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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