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Safe Streets and Roads for All Safety Action Plan City of Sturgis, South Dakota Request for Proposals (RFP)

City of Sturgis, City of Sturgis, SD·City
Jul 23, 2025
Submission Deadline
Reported: City of Sturgis, South Dakota
City of Sturgis, South Dakota
Submit at: 1040 Harley-Davidson Way, Sturgis

Summary

The City of Sturgis is soliciting proposals from qualified consultants to develop a Safe Streets and Roads for All (SS4A) Safety Action Plan. The plan aims to eliminate fatal crashes and reduce severe injury crashes. The RFP guides the selection of a consultant to lead the creation of the plan, which will identify recommended safety programs, projects, strategies, and countermeasures.

Evaluation Criteria

Relevant Company Experience, Public Participation, Company Qualifications, Contract Understanding and Approach, Contract Management, Other Factors

Required Deliverables

Safety analysis report, Activities and summaries of stakeholder and public engagement, Meetings with City Staff, monthly progress reports, and preparation and submission of invoices, Executive summary highlighting major findings and recommendations, Final PDF of the Action Plan, All study data, meeting notes, public comments and technical analysis, Final presentation to the Mayor and Council with an overview of plan, recommendations and encourage commitment from the City

Required Attachments

Cover Letter, General Information (Company Description, primary contact information, Legal company organization, South Dakota licenses), Relevant Company Experience details, Public Participation outline, Company Qualifications (history, resumes, licenses, services to other jurisdictions, referrals), Contract Understanding and Approach details, Contract Management details, Other Factors details

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from City of Sturgis?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 23, 2025. Proposals should be submitted to: 1040 Harley-Davidson Way, Sturgis.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Sturgis?

Civic IQ tracks all active and historical solicitations from City of Sturgis. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Sturgis for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of Sturgis in SD, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

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