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Request For Proposals (RFP) Village of DeRuyter Grant Administration and Program Delivery Services 2020 NYS CDBG Housing Rehabilitation Program

Village of DeRuyter, De Ruyter, NY·City
Sep 28, 2021
Submission Deadline
Travis J. Marshall
315-243-6704
2 year term
DeRuyter, New York
Submit at: Po Box 277, DeRuyter, NY 13052

Summary

The Village of DeRuyter is seeking proposals from qualified consulting firms to provide grant administration and program delivery services for the 2020 NYS CDBG Housing Rehabilitation Program. The program aims to rehabilitate 14 substandard structures using a $500,000 grant. Services include design, contractor selection, inspections, financial management, reporting, and compliance.

Evaluation Criteria

Qualifications, Management and availability, Cost and reasonableness of fee, Other factors deemed important by the community

Required Deliverables

Grant administration and program delivery services, Financial management, Environmental Review Records, Grant accounting system, Monthly status reports, Project revisions and amendments, Fair Housing efforts, Close-out documentations

Required Attachments

Statement of qualifications, Relevant reference, Management plan, Timetable for completion of project, Fees for services to be provided

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Village of DeRuyter?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 28, 2021. Proposals should be submitted to: Po Box 277, DeRuyter, NY 13052. For questions, contact Travis J. Marshall at 315-243-6704.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Village of DeRuyter?

Civic IQ tracks all active and historical solicitations from Village of DeRuyter. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 2 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Village of DeRuyter for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Village of DeRuyter in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Travis J. Marshall at 315-243-6704. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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