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Yellowstone County Insurance Agent/Brokerage Services RFQ

Yellowstone County, Yellowstone County, MT·County
Nov 12, 2025
Posted Date
Jan 26, 2025
Submission Deadline
Reported Agency
Yellowstone County, Montana
Primary Contact
Matt Kessler
Scope Location
Yellowstone County
Submission Address
PO Box 35000, Billings, MT 59107 (Mailed) OR Ostlund Building, Room 420, 4th Floor, 2825 3rd Ave N, Billings, MT 59101 (Physically Delivered)

Summary

Yellowstone County is seeking statements of qualifications from insurance brokerage firms to provide insurance brokerage and consulting services. A mandatory pre-submittal meeting is scheduled for December 3rd, 2025.

Evaluation Criteria

Qualifications of professional staff assigned (15pts), Capability to meet time/capacity requirements (15pts), Location; ability to respond (15pts), Strategic planning approach (10pts), Experience (20pts), Recent/Current work for Cities and Counties; familiarity with local conditions (20pts), Overall quality of submittal (5pts)

Required Deliverables

Statements of qualifications including firm's legal name, address, contact person; principals' experience/qualifications; staff/consultant experience/qualifications; prior governmental insurance experience; 3-5 references; strategic planning approach; identification of services process; assigned staff capacity/experience; staff availability; other relevant factors.
514
days late

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Frequently Asked Questions

How do I respond to this RFQ from Yellowstone County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 26, 2025. Proposals should be submitted to: PO Box 35000, Billings, MT 59107 (Mailed) OR Ostlund Building, Room 420, 4th Floor, 2825 3rd Ave N, Billings, MT 59101 (Physically Delivered). For questions, contact Matt Kessler.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Yellowstone County?

Civic IQ tracks all active and historical solicitations from Yellowstone County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFQ?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Yellowstone County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFQ?

Most government agencies, including Yellowstone County in MT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFQ submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Matt Kessler. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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