Civic IQ
RFPCLOSED

Request for Proposal Fiber Optic Construction Services & Network Operator Services

Town of Vienna, Town of Vienna, ME·City
Nov 22, 2021
Posted Date
Jan 17, 2022
Submission Deadline
Reported Agency
West Kennebec Lakes Community Broadband Association
Primary Contact
Brian Lippold · 207-233-2976
Scope Location
Vienna, Readfield, Wayne, Fayette, Maine
Submission Address
Sealed envelope addressed to the Single Point of Contact.

Summary

This Request for Proposal (RFP) is for the West Kennebec Lakes Community Broadband Association (WKLCBA), a collaboration of several towns, seeking proposals for fiber optic design and construction services, as well as network operator services. The project aims to construct a Gigabit Passive Optical Network (GPON) and operate it to serve potential subscriber locations within the RFP-Towns.

Evaluation Criteria

Thoroughness and comprehensiveness of response, ability to meet construction requirements, network installation and testing, qualifications/experience of respondent and personnel, ability to meet schedules, price, familiarity with project areas, ability to work safely, ability to control costs.

Required Deliverables

Fiber optic design and construction, network operation services, proposals including company information, industry experience, insurance, project management approach, schedule, safety, warranty, pricing, and Bill of Materials.

Required Attachments

Google KMZ files of strand map and potential subscriber locations (posted on WKLCBA website), Bill of Materials (BOM).

Required Staffing Roles

Construction Contractor, Network Operator, Owners Project Manager
1563
days late

This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. Next one doesn't have to get away.

Frequently Asked Questions

How do I respond to this RFP from Town of Vienna?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 17, 2022. Proposals should be submitted to: Sealed envelope addressed to the Single Point of Contact.. For questions, contact Brian Lippold at 207-233-2976.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Town of Vienna?

Civic IQ tracks all active and historical solicitations from Town of Vienna. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Town of Vienna for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Town of Vienna in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Brian Lippold at 207-233-2976. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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