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RFPCLOSED

UPDATED AND REVISED REQUEST FOR PROPOSALS TOWN OF CHAUTAUQUA AND THE VILLAGE OF MAYVILLE'S COMPREHENSIVE PLAN

Town of Chautauqua, Chautauqua, NY·City
Nov 13, 2023
Posted Date
Dec 18, 2023
Submission Deadline
Primary Contact
Rebecca Luba · 716-753-7342
Duration
20 months
Scope Location
Town of Chautauqua and Village of Mayville, New York
Submission Address
2 Academy Street, Mayville, NY 14757

Summary

The Town of Chautauqua and the Village of Mayville are seeking proposals from qualified planning and design consultants to develop a Joint Comprehensive Plan. The project is funded by local funding and the New York State Department of State's Smart Growth Planning Program. Proposals are due by December 18, 2023.

Evaluation Criteria

Team Background (40%), Approach to Scope of Work and Project Objective (50%), Fee Proposal (10%)

Required Deliverables

Draft and final Community Participation Plan, stakeholder list, Community Survey, stakeholder interviews summary, written findings report, Community Profile report, workshop announcements and fliers, draft Comprehensive Plan, SEQRA documents, comments and recommendations from local municipal board, comments and recommendations from County Planning Board, Final Comprehensive Plan.

Required Attachments

Letter of interest, summary of understanding, detailed scope of work, public participation strategy, description of consulting team, projection of days, timetable, description of deliverables, work samples, MWBE assistance plan, client reference list, proposal cost estimate.
891
days late

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Frequently Asked Questions

How do I respond to this RFP from Town of Chautauqua?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 18, 2023. Proposals should be submitted to: 2 Academy Street, Mayville, NY 14757. For questions, contact Rebecca Luba at 716-753-7342.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Town of Chautauqua?

Civic IQ tracks all active and historical solicitations from Town of Chautauqua. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 20 months. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Town of Chautauqua for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Town of Chautauqua in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Rebecca Luba at 716-753-7342. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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