Civic IQ
RFPCLOSED

Selection Of A Vendor To Provide A Stadium Floor Cover System

The University Of Texas At El Paso, El Paso, TX·Higher Ed
Feb 17, 2025
Posted Date
Mar 12, 2025
Submission Deadline
Reported Agency
The University of Texas at El Paso
Primary Contact
James Trejo
Contract Term
3 years
Duration
24 months
Scope Location
El Paso, Texas
Projected Sq Ft
105,000 sq ft
Submission Address
https://adminapps.utep.edu/sourcing/

Summary

The University of Texas at El Paso (UTEP) is seeking proposals from qualified vendors to provide a heavy-duty, temporary stadium floor covering system. The system must protect the artificial turf during events such as concerts, trade shows, and large-scale gatherings, while also being flexible, easy to install and remove, and providing a safe and aesthetic surface. The approximate need is 105,000 sq/ft.

Evaluation Criteria

Cost of goods and services, extent to which goods/services meet needs, quality of goods/services, proposer reputation, proposer's past relationship with University, proposer's exceptions to terms and conditions.

Required Deliverables

HUB Subcontracting Plan, Execution of Offer, Pricing and Delivery Schedule, Proposer's General Questionnaire, Addenda Checklist, Specifications and Additional Questions responses

Required Attachments

APPENDIX ONE: PROPOSAL REQUIREMENTS, APPENDIX TWO: SAMPLE AGREEMENT, APPENDIX THREE: HUB SUBCONTRACTING PLAN, APPENDIX FOUR: CAMPUS MAP, APPENDIX FIVE: ACCESS BY INDIVIDUALS WITH DISABILITIES, APPENDIX SIX: ELECTRONIC AND INFORMATION RESOURCES ENVIRONMENT SPECIFICATIONS, APPENDIX SEVEN: SECURITY CHARACTERISTICS AND FUNCTIONALITY OF CONTRACTOR'S INFORMATION RESOURCES, APPENDIX EIGHT: CERTIFICATE OF INTERESTED PARTIES (FORM 1295), APPENDIX NINE: SUNBOWL STADIUM
403
days late

Civic IQ surfaced this months before it was ever public, from government board meetings. Next time, don't be last.

Frequently Asked Questions

How do I respond to this RFP from The University Of Texas At El Paso?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 12, 2025. Proposals should be submitted to: https://adminapps.utep.edu/sourcing/. For questions, contact James Trejo.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from The University Of Texas At El Paso?

Civic IQ tracks all active and historical solicitations from The University Of Texas At El Paso. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 3 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from The University Of Texas At El Paso for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including The University Of Texas At El Paso in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is James Trejo. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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