Civic IQ
RFPCLOSED

REQUEST FOR PROPOSALS

Panama city Housing Authority, Panama city, FL·Local Housing Authority
Apr 11, 2024
Submission Deadline
Reported Agency
Panama City Housing Authority
Primary Contact
Teri Henry
Contract Term
1 year
Duration
12 months
Scope Location
Panama City, FL
Submission Address
2315 RUTH HENTZ AVENUE, PANAMA CITY, FL 32405

Summary

The Panama City Housing Authority (PCHA) is soliciting proposals from Accounting Firms for Fee Accounting Services for its Housing Choice Voucher program, Project Based Voucher program, Public Housing program, Capital Fund, an FDIC/Conventional Property, a 501c3 non-profit, and 3 LIHTC properties.

Evaluation Criteria

Knowledge of HUD regulations, requirements, and accounting practices; Experience with Public Housing Authorities; Knowledge and experience with YARDI Voyager 7s; Availability of principal fee accountant; Fee Structure.

Required Deliverables

Monthly financial reports, Voucher Management System (VMS) report, HCV utilization report, FDS, SEMAP, YARDI Voyager 7s reports, audit schedules, reconciliations, and documentation.

Required Attachments

Form of Proposal (Attachment G), HUD Form Packet (Attachment H), Proof of Insurance and Licensing, Proposed Services & Professional References (Attachment I), Equal Employment Opportunity, Subcontractor/Joint Venture Information, Other Information, Fee Submission Form (Attachment B), Contract Award and Acceptance Form (Attachment E).
766
days late

This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. Next one doesn't have to get away.

Frequently Asked Questions

How do I respond to this RFP from Panama city Housing Authority?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 11, 2024. Proposals should be submitted to: 2315 RUTH HENTZ AVENUE, PANAMA CITY, FL 32405. For questions, contact Teri Henry.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Panama city Housing Authority?

Civic IQ tracks all active and historical solicitations from Panama city Housing Authority. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Panama city Housing Authority for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Panama city Housing Authority in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Teri Henry. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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