NYC Department of Citywide Administrative Services Digital Mail Systems RFP 2026
Department of Citywide Administrative Services, City of New York, State Agency, NY·State Agency
- Primary Contact
- Kevin Hernandez · (718) 417-2152
- Scope Location
- Queens, NY
- Submission Address
- 66-26 Metropolitan Avenue, Middle Village, NY, 11379
SUMMARY
The Department of Citywide Administrative Services (DCAS) Division of Municipal Supply Services Office of Surplus Activities is soliciting proposals for digital mail systems. The scope of work includes providing digital mail machines along with related products and services. The project is located in Queens, NY, with a submission location at 66-26 Metropolitan Avenue, Middle Village, NY. This solicitation involves local funding, which may trigger additional requirements. A question and answer (Q&A) deadline is set for September 09, 2026. Proposals must be submitted by September 23, 2026, at 10:00 AM. Plans and further details are available through the NYC PASSPort system.
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Department of Citywide Administrative Services, City of New York?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 23, 2026. Submissions should be delivered to: 66-26 Metropolitan Avenue, Middle Village, NY, 11379. For questions, contact Kevin Hernandez.
Is this solicitation still open for submissions?
Based on the posted deadline of September 23, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Department of Citywide Administrative Services, City of New York for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Department of Citywide Administrative Services, City of New York in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kevin Hernandez at (718) 417-2152. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Queens, NY. Review the full solicitation for detailed scope requirements.
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