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RFPCLOSED

REQUEST FOR PROPOSAL FOR ARCHITECTURAL/ENGINEERING CONTRACT FOR THE MOUNT VERNON CITY SCHOOL DISTRICT

Mount Vernon School District, Mount Vernon, NY·School
Feb 13, 2024
Submission Deadline
Reported Agency
BOARD OF EDUCATION MOUNT VERNON CITY SCHOOL DISTRICT
Primary Contact
Hillary Thompson
Scope Location
Mount Vernon, New York
Submission Address
165 North Columbus Avenue, Mount Vernon, New York 10553

Summary

The Mount Vernon City School District is seeking proposals from qualified architectural/engineering firms to provide services for various capital improvements. These improvements may include roof replacement, masonry repairs, security upgrades, mechanical/electrical/plumbing repairs, structural repairs, elevator work, and basement remediation, among others. The services are in connection with a proposed bond referendum.

Evaluation Criteria

Experience and Qualifications of the Proposer, Ability to Implement Project(s) Promptly, Level of client satisfaction, Logistics and familiarity with the geographic area, Experience and qualifications of the professional staff, Proposed methodology and demonstrated understanding of project requirements, Demonstrated knowledge of New York State Education Department processes.

Required Deliverables

Architectural/engineering services, project administration, programming, space schematics/flow diagrams, presentations, facility review, cost estimates, preliminary schedules, alternative approach reviews, consultant retention, report submissions, project budgeting, construction administration, plans and specifications preparation, and post-construction services.

Required Attachments

Exhibit "A" (agreement terms), Form I, Form II, Form III, Form IV, Fee Proposal, Insurance policies and certificates, Letter from insurance carrier, List of pending litigation and insurance claims.

Required Staffing Roles

Architectural/engineering staff, consultants (acoustics, audio-visual, civil engineering, computer networking, electrical engineering, fire protection/life safety, kitchen/food service, landscape architecture, vertical transportation, athletic/stadium/arena, theater/performing arts, library, exterior wall systems).
801
days late

Civic IQ surfaced this months before it was ever public, from government board meetings. Next time, don't be last.

Frequently Asked Questions

How do I respond to this RFP from Mount Vernon School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 13, 2024. Proposals should be submitted to: 165 North Columbus Avenue, Mount Vernon, New York 10553. For questions, contact Hillary Thompson.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Mount Vernon School District?

Civic IQ tracks all active and historical solicitations from Mount Vernon School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Mount Vernon School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Mount Vernon School District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Hillary Thompson. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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