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RFPCLOSED

Request for Proposal for Website Redesign and Data Transfer Project

Helena High School District, MT·School
Dec 06, 2025
Posted Date
Dec 23, 2025
Submission Deadline
Reported Agency
Helena Public Schools
Primary Contact
Gary Myers · 406-324-2028
Scope Location
Helena, Montana
Submission Address
Helena Public Schools Business Office, 1325 Poplar St. Helena, MT 59601 or via email to [email protected]

Summary

Helena Public Schools is seeking proposals from qualified vendors for a website redesign and data transfer project. The project aims to create a modern, user-friendly, and content-efficient platform for the district and its schools, including discovery, design, development, data migration, hosting, integrations, training, and post-launch support.

Evaluation Criteria

Company Qualifications, Pricing, Working Relationship, Quality of Programming, Program Specifications

Required Deliverables

Discovery and strategy, design, development and implementation, data migration and content population, hosting, system integrations, training, launch and post-launch support, Uniformity and Stable Administration, Data and Communication integrations (PowerSchool, mass email, analytics), Efficiency and Modernization solutions, Mobile-first wireframes, Unified design/system branding, Admin interface and workflow mockups, CMS installation and configuration, District and school template development, Custom content modules, Curated content transfer, Redirect mapping, Active Directory Integration, PowerSchool integration, Mass public communication system integration, Traffic and analysis integration, Plug-in and service assessment, Training program and resources, User documentation, Final testing and quality assurance, Site launch, Post Launch Support (audit, maintenance, updates, training).

Required Attachments

Cover letter / Statement of interest, Description of vendor’s relevant experience, List examples of vendor’s specific experience, References and contact numbers, Proposed outline and execution plan, Company’s prices
167
days late

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Frequently Asked Questions

How do I respond to this RFP from Helena High School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 23, 2025. Proposals should be submitted to: Helena Public Schools Business Office, 1325 Poplar St. Helena, MT 59601 or via email to [email protected]. For questions, contact Gary Myers at 406-324-2028.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Helena High School District?

Civic IQ tracks all active and historical solicitations from Helena High School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Helena High School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Helena High School District in MT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Gary Myers at 406-324-2028. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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