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REQUEST FOR PROPOSAL (RFP) MUNICIPAL SOLID WASTE COLLECTION AND DISPOSAL SERVICES AND FRANCHISE FOR THE CITY OF PINE FOREST

City of Pine Forest, City of Pine Forest, TX·City
Nov 06, 2019
Submission Deadline
Michelle Josey
(409) 786-4100
City of Pine Forest
Submit at: 305 Nagel St., Vidor, Texas 77662

Summary

The City of Pine Forest is seeking proposals for a contract and franchise for municipal solid waste collection and disposal services for residential and commercial customers. The RFP outlines the scope of work, required proposal content, insurance requirements, and evaluation criteria.

Evaluation Criteria

Creative rate structure (30%), Quality of service (30%), Cost of Service (25%), Firm's background and related experience (10%), Company experience in operating under a performance-based contract (5%)

Required Deliverables

Cover letter, Scope of work/services, Firm background/qualifications/experience/references, Evidence of insurance, Pricing information, Draft contract, IRS Form W-9, Form 1295, Conflict of Interest Questionnaire

Required Attachments

IRS Form W-9, Form 1295, Conflict of Interest Questionnaire

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from City of Pine Forest?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 6, 2019. Proposals should be submitted to: 305 Nagel St., Vidor, Texas 77662. For questions, contact Michelle Josey at (409) 786-4100.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Pine Forest?

Civic IQ tracks all active and historical solicitations from City of Pine Forest. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Pine Forest for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of Pine Forest in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Michelle Josey at (409) 786-4100. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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