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RFQ 24-01 Legal Services (Evictions)

Butler Metropolitian Housing Authority, Hamilton, OH·Local Housing Authority
Jul 11, 2024
Submission Deadline
Reported: Butler Metropolitan Housing Authority
Michelle Graham
(513) 896-9381
2 year term
24 months duration
Hamilton, OH; Middletown, OH; Butler County, OH
Submit at: 4110 Hamilton-Middletown Road, Hamilton, OH 45011-6218

Summary

The Butler Metropolitan Housing Authority (BMHA) is seeking quotes from qualified firms to provide legal representation for tenant evictions. Pricing will be a fixed cost for uncontested eviction hearings with an hourly rate for contested hearings.

Required Deliverables

Statement of Qualifications, Legal Services Pricing Sheet, Debarment Certification, Declaration Regarding Material Assistance/No Assistance to a Terrorist Organization, General Conditions for Non-Construction Contracts, Non-Collusive Affidavit, Proof of appropriate insurance coverage

Required Attachments

Statement of Qualifications, Legal Services Pricing Sheet, Debarment Certification for Prime and all level of Sub-Contractors (HUD 2992), Declaration Regarding Material Assistance/No Assistance to a Terrorist Organization (HLS 0038), General Conditions for Non-Construction Contracts (HUD 5370-C), Non-Collusive Affidavit for prime and all levels of Sub-Contractors

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFQ from Butler Metropolitian Housing Authority?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 11, 2024. Proposals should be submitted to: 4110 Hamilton-Middletown Road, Hamilton, OH 45011-6218. For questions, contact Michelle Graham at (513) 896-9381.

Where can I find more RFPs from Butler Metropolitian Housing Authority?

Civic IQ tracks all active and historical solicitations from Butler Metropolitian Housing Authority. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 2 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFQ?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Butler Metropolitian Housing Authority for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFQ?

Most government agencies, including Butler Metropolitian Housing Authority in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFQ submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Michelle Graham at (513) 896-9381. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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