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Manchester Housing Authority RFP 2026 Landscaping Services Grass Cutting

Manchester Housing Authority, Manchester, CT·Local Housing Authority
Jan 20, 2026
Posted Date
Feb 23, 2026
Submission Deadline
Reported: Manchester Housing Authority & Manchester Housing Corporation
Joseph D'Ascoli
860-643-2163 ext. 101
24 months duration
Westhill Gardens, Westhill Gardens Annex, Mayfair Gardens, and Scattered Sites in Manchester, CT
Submit at: 24 Bluefield Drive, Manchester, CT 06040

Summary

Manchester Housing Authority and Manchester Housing Corporation are seeking proposals from qualified landscaping contractors for grass cutting, trimming, and related services for properties listed in Appendix A. The contract term is April 1, 2026 - November 30, 2026, with potential for extension. Award will be based on the most advantageous proposal considering price, experience, references, and responsiveness.

Evaluation Criteria

Price (40%), Relevant experience with government/PHAs (30%), References (20%), Proposal quality & responsiveness (10%)

Required Deliverables

Service Calendar, Staffing & Equipment Plan, Weekly/Visit Logs, Invoice Packet

Required Attachments

Appendix A - Property List (Sites), Appendix B - Fee Schedule Forms, Appendix C - Envelope Label Examples, HUD Forms (5369, 5369A, 5369B, 5370C)

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Manchester Housing Authority?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 23, 2026. Proposals should be submitted to: 24 Bluefield Drive, Manchester, CT 06040. For questions, contact Joseph D'Ascoli at 860-643-2163 ext. 101.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Manchester Housing Authority?

Civic IQ tracks all active and historical solicitations from Manchester Housing Authority. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 24 months. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Manchester Housing Authority for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Manchester Housing Authority in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Joseph D'Ascoli at 860-643-2163 ext. 101. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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