Civic IQ
RFQCLOSED

As-Needed Citywide, Utilities, Renovation, Maintenance, And Repair Services

City of Flagler Beach, City of Flagler Beach, FL·City
May 22, 2025
Posted Date
Jun 18, 2025
Submission Deadline
Bill Freeman
Flagler Beach, Florida
Submit at: 105 S. 2nd Street, Flagler Beach, FL 32136

Summary

The City of Flagler Beach is seeking to prequalify contractors to provide utilities, renovation, maintenance, and repair services on an as-needed basis. Services include electrical, underground utility, concrete curbing/sidewalks, fire hydrant repair/replacement, signs/lighting, and lift stations.

Evaluation Criteria

Company, Staff & Team Qualifications, Related Experience, Capacity

Required Deliverables

Qualifications packet, Cover Page, Cover Letter, Delegation of Authority Letter, Company, Staff & Team Qualifications documentation, Claims, Liens, Litigation History, Insurance Coverages, Key Personnel information, Resources list, Related Experience narrative, Capacity demonstration, Administrative Information, Completed City Attachments, Acknowledged Addenda.

Required Attachments

Attachment A (Qualification Certification), Attachment B (Claims, Liens, Litigation History), Attachment C (Affidavit of Solvency), Attachment D (Qualifications Affidavit), Attachment E (Conflict of Interest Disclosure Form), Attachment F (Drug-Free Workplace Form), Attachment G (Sworn Statement Under Section 287.133(3)(A), Florida Statutes on Public Entity Crimes), Attachment H (Equal Opportunity Report Statement), Attachment I (Non-Collusion Certification), Attachment J (E-Verify Affidavit), Attachment K (Certification for Disclosure of Lobbying Activities)

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFQ from City of Flagler Beach?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 18, 2025. Proposals should be submitted to: 105 S. 2nd Street, Flagler Beach, FL 32136. For questions, contact Bill Freeman.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Flagler Beach?

Civic IQ tracks all active and historical solicitations from City of Flagler Beach. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFQ?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Flagler Beach for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFQ?

Most government agencies, including City of Flagler Beach in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFQ submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Bill Freeman. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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