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REQUEST FOR QUALIFICATIONS Comprehensive Engineering Design & Specifications Manual

City of York, City of York, SC·City
Oct 23, 2025
Posted Date
Nov 20, 2025
Submission Deadline
Sarah Ramirez
Submit at: York City Hall, P.O. Box 500 (Postal Service) or 10 N. Roosevelt St. (UPS or FedEx), York, SC 29745

Summary

The City of York, SC is soliciting Statements of Qualifications (SOQs) from qualified engineering consulting firms to provide professional services for a Comprehensive Engineering Design & Specifications Manual (CEDSM). The project involves developing a consolidated manual to ensure consistency, efficiency, sustainability, and compliance with regulations.

Evaluation Criteria

Experience with Similar Projects (30%), Technical Expertise of Key Personnel (30%), Proposed Project Approach (30%), References (10%)

Required Deliverables

Comprehensive Engineering Design & Specifications Manual (CEDSM), including Introduction, Goals, and Authority; Process and Scheduling for Applications; Permitting Requirements; Platting and Land Development Requirements; Site Construction Administration; Street, Sidewalk, and Trail Standards; Construction BMPs, Inspection, and Close-out Procedures; Wastewater/Utility Design; Traffic Management and Right-of-Way Encroachment; Landscaping and Tree Preservation. Also includes standard details, drawings, forms, technical specifications, and testing requirements. Final EDSM in print-ready and digital formats, editable drawings and appendices, and training sessions.

Required Attachments

Statement of Qualifications (SOQ), Project Approach, Cost Proposal, Insurance Certificates

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFSOQ from City of York?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 20, 2025. Proposals should be submitted to: York City Hall, P.O. Box 500 (Postal Service) or 10 N. Roosevelt St. (UPS or FedEx), York, SC 29745. For questions, contact Sarah Ramirez.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of York?

Civic IQ tracks all active and historical solicitations from City of York. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFSOQ?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of York for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFSOQ?

Most government agencies, including City of York in SC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFSOQ submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Sarah Ramirez. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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