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Request for Proposals (RFP) – Comprehensive K-8 Emotional Support Program Services

Chester Community CS, Chester, PA·School
Apr 28, 2025
Posted Date
May 16, 2025
Submission Deadline
Reported: Chester Community Charter School (CCCS)
Mark Battinieri
Chester, Pennsylvania
Submit at: 302 E. 5th St. Chester, PA 19013

Summary

Chester Community Charter School (CCCS) is seeking proposals from qualified organizations to operate and manage a comprehensive Emotional Support Program for its K-8 student population. The program will serve approximately 72 students and address behavioral challenges and disabilities with a robust educational program.

Evaluation Criteria

Program Quality and Approach, Organizational Experience and Capacity, Staffing and Qualifications, Compliance and Understanding of Regulations, Cost and Value, Proposal Completeness and Quality, Innovation and Value-Add, References and Reputation, Interview/Demonstration.

Required Deliverables

Detailed staffing plan, program design and methodology, therapeutic components, family engagement plan, data tracking system, transition plan, Extended School Year plan, cost proposal, legal and contractual acknowledgements, references, and appendices.

Required Attachments

Resumes of key proposed staff, sample daily schedule, behavior report template, other program materials, evidence of licenses/certifications/awards, additional information.

Required Staffing Roles

Special Education Teachers, Paraprofessionals/Teaching Assistants, Behavior Specialist/BCBA or equivalent, Certified School Counselor, Social Worker, Program Supervisor/Coordinator, Ancillary Staff, Substitute Coverage.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Chester Community CS?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 16, 2025. Proposals should be submitted to: 302 E. 5th St. Chester, PA 19013. For questions, contact Mark Battinieri.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Chester Community CS?

Civic IQ tracks all active and historical solicitations from Chester Community CS. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Chester Community CS for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Chester Community CS in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Mark Battinieri. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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