Civic IQ
RFPCLOSED

Architectural And Engineering Services

Westbury Union Free School District, Old Westbury, NY·School
Dec 11, 2025
Posted Date
Jan 06, 2026
Submission Deadline
Primary Contact
Robert Stein · (516) 874-1803
Contract Term
1 year
Duration
48 months
Submission Address
Westbury Schools District Business Office, 2 Hitchcock Lane, Old Westbury, NY 11568

Summary

Westbury Union Free School District is seeking proposals from qualified firms to provide Architectural and Engineering Services for a one-year period with the option of four one-year extensions.

Evaluation Criteria

Completeness of the submission, Content of respondent's responses, Oral presentations, Professional qualifications and prior experience, proposer's demonstrated capabilities and references, Total proposed price

Required Deliverables

Pre-referendum services, Conceptual plan for facilities improvements, Cost estimates, Updated building condition survey, Pre bond materials, Formal presentations, Architectural & engineering services from conception to completion, Phasing plan for construction, Final plans & specifications, Bid packages, Review and submittals from Contractors, Proposed change orders, Notification of faulty constructions, Delays, Defects or deficiencies, Conflict resolution, Project completion assurance, Budget adherence, Construction assistance, Final paperwork to SED, Punch list completion

Required Attachments

Cover Sheet, Executive Summary, Firm/Principal's Experience and Qualifications, Project Team, Experience of Individual Members of the Project Team, Work Plan, Cost, References, Contract Form, Litigation, Ensuring Client Satisfaction, Additional Information, Non-Collusive Form, Certification of Compliance with the Iran Divestment Act, Disclosure Form

Required Staffing Roles

Managing Partner, Senior Project Architect, Project Manager, Senior Architectural Designer, Project Architect, BIM Manager/Architectural Designer, Architect, Architectural Designer, Junior Architectural Designer
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Frequently Asked Questions

How do I respond to this RFP from Westbury Union Free School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 6, 2026. Proposals should be submitted to: Westbury Schools District Business Office, 2 Hitchcock Lane, Old Westbury, NY 11568. For questions, contact Robert Stein at (516) 874-1803.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Westbury Union Free School District?

Civic IQ tracks all active and historical solicitations from Westbury Union Free School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Westbury Union Free School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Westbury Union Free School District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Robert Stein at (516) 874-1803. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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