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RFPCLOSED

Water Treatment Plant And Maintenance Facility

West Geauga Local Schools, Chesterland, OH·School
Nov 06, 2025
Posted Date
Dec 12, 2025
Submission Deadline
Reported: West Geauga Local School District
Karen Pavlat
Chesterland, Ohio
Submit at: Karen Pavlat, Treasurer / CFO, at 8615 Cedar Road, Chesterland, Ohio, 44026
9,000 sq ft

Summary

The West Geauga Local School District is seeking Design/Build Engineering and Architectural services for the construction of a new Water Treatment/Maintenance Facility. Proposals are due by December 12, 2025.

Evaluation Criteria

Best Value Rating Form, including Implementation Plan, Staff Availability, Flexibility to Schedule Changes; Prequalification Plan, Packaging Plan / Self-Performance, Design-Assist Strategies; Firm's expertise for similar project types; Timeline; Site Design; Building Design; Systems Design & Materials; Value Added Suggestions; Quality Assurance / Quality Control Plan; Unique Challenges & Solutions; Project / Scope Characteristics, Budget / Schedule Characteristics, Quality / Process Characteristics.

Required Deliverables

Proposal including firm's history, Education and experience of owners and key technical personnel, Technical expertise of the firm's current staff, Experience in performing engineering studies, Design, Construction administration, And construction observation, Availability of staff, Firm's equipment and facilities, References, And any previous work performed for West Geauga Local Schools.

Required Attachments

Public Announcement, Request for Proposal, Instructions to Proposers (Design-Build Project) - 2022-APR, Proposal Form, Best Value Rating Form, General Conditions of the Contract for Construction – AIA A201 (2017), Standard Form of Agreement Between Owner and Design-Builder – AIA A141 (2024), Performance Bond Form - 2018-JAN, Payment Bond Form - 2018-JAN, Acknowledgement of Surety - 2024-MAR, Bidder's Affidavit Personal Property Tax Delinquency, No Findings for Recovery Affidavit, Design Criteria Document with Exhibits.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from West Geauga Local Schools?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 12, 2025. Proposals should be submitted to: Karen Pavlat, Treasurer / CFO, at 8615 Cedar Road, Chesterland, Ohio, 44026. For questions, contact Karen Pavlat.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from West Geauga Local Schools?

Civic IQ tracks all active and historical solicitations from West Geauga Local Schools. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from West Geauga Local Schools for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including West Geauga Local Schools in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Karen Pavlat. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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