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RFPCLOSED

Cafeteria Remodel for South Middle School

Muhlenberg County School District, KY·School
Apr 22, 2024
Posted Date
May 22, 2024
Submission Deadline
Reported: Muhlenberg County Public Schools
Jo Cooper
270-762-7400
South Middle School
Submit at: Muhlenberg County Public Schools, Jo Cooper, 510 N. Main St., Powderly, KY 42367

Summary

Request for proposals for the Cafeteria Remodel for South Middle School. Includes scope for cafeteria furniture, serving line design, combi oven, milk cooler, and pass-thru refrigerator.

Evaluation Criteria

Item Cost (45 points), Quality of the product (15 points), Service (including proposed delivery/installment date) (15 points), References (5 points), On Sight Evaluation (before bid closing) (10 points), Environmental Sound Factors (trash removal) (5 points), Spec Sheets (5 points). Total: 100 points.

Required Deliverables

Cafeteria Furniture (design package, mobile tables/booths, staff seating), Serving Line (site visit design, renderings), Combi Oven, Milk Cooler, Pass-Thru refrigerator.

Required Attachments

Authentication of Bid, Statement of Non-Conflict of Interest, Certification Regarding Lobbying, Disclosure of Lobbying Activities Completed and signed, If applicable, USDA Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion AD-1048, Bid Form

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Muhlenberg County School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 22, 2024. Proposals should be submitted to: Muhlenberg County Public Schools, Jo Cooper, 510 N. Main St., Powderly, KY 42367. For questions, contact Jo Cooper at 270-762-7400.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Muhlenberg County School District?

Civic IQ tracks all active and historical solicitations from Muhlenberg County School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Muhlenberg County School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Muhlenberg County School District in KY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Jo Cooper at 270-762-7400. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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