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RFPCLOSED

Solar Photovoltaic Array - Mcfarland Lift Station 2

McFarland village, McFarland village, WI·City
Sep 11, 2025
Posted Date
Oct 02, 2025
Submission Deadline
Reported: Village of McFarland
Tim Stieve
(608) 273-3350
Submit at: Village of McFarland, P.O. Box 110, McFarland, WI 53558

Summary

The Village of McFarland is requesting bids to design, provide, and install a 14 kW DC roof-mounted solar photovoltaic array at the McFarland Lift Station 2 facility. The project includes design, procurement, and installation of the solar electric photovoltaic system.

Evaluation Criteria

Compliance with scope of work and bid documents, clarity, pricing structure, commercial terms and conditions, execution plan, project team, ability to meet schedule, contractor's experience with similar systems, equipment maintenance and reliability history, length and coverage of equipment warranties and performance guarantees, life cycle costs.

Required Deliverables

Design plans, Specifications, Electrical layout plans, Performance guarantee, Calculation of expected power production, Certificate of insurance, Other materials as necessary to demonstrate compliance with insurance requirements.

Required Attachments

Photovoltaic System Performance Specification Requirements, McFarland Lift Station 2 Solar Array Insurance Requirements, Certificate of Form (included at end of insurance requirements document).

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from McFarland village?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 2, 2025. Proposals should be submitted to: Village of McFarland, P.O. Box 110, McFarland, WI 53558. For questions, contact Tim Stieve at (608) 273-3350.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from McFarland village?

Civic IQ tracks all active and historical solicitations from McFarland village. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from McFarland village for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including McFarland village in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Tim Stieve at (608) 273-3350. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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